Required Documents

UT Southwestern Medical Center has made the following statutorily required reports available in electronic format as recommended by the Texas Legislative Council. Many of the reports are in Adobe Portable Document (PDF) format.

Affirmative Action Plan

The U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) is committed to ensuring that government contractors comply with the equal employment opportunity (EEO) and the affirmative action provisions of their contracts. Each government contractor with 50 or more employees and $50,000 or more in government contracts is required to develop a written affirmative action program (AAP) for each of its establishments. UT Southwestern invites any applicant or employee to review UT Southwestern’s written AAP. This plan is available for inspection on business days between 9 a.m. and 2 p.m. in BL11.306. Interested persons should contact the EEO Administrator at 214-648-4343 for assistance.

Annual Financial Reports and Inventories

No later than November 20 the executive head of each state agency shall file with the Governor, the State Auditor, the Legislative Budget Board, Legislative Reference Library, and the Comptroller of Public Accounts an annual report as of August 31 of the preceding fiscal year showing the use of appropriated funds.

An annual report shall be prepared by the agency to present the financial position and the results of its operations and changes in financial position for the fiscal year in conformity with reporting guidance provided by the Comptroller of Public Accounts. Government Code, Section 2101.011.

Audit Reports

The internal auditor shall prepare an annual report and submit the report before November 1 of each year to the Governor, the Legislative Budget Board, the Sunset Advisory Commission, the State Auditor, the state agency’s governing board, and the administrator. The State Auditor shall prescribe the form and content of the report, subject to the approval of the legislative audit committee. Government Code, Section 2102.009.

Contract Notification

An institution shall provide written notification to the Legislative Budget Board, not later than the 10th day after an institution of higher education enters into a contract for consulting services, a contract for professional services, a construction contract, or a contract for major information systems. Government Code, HB 1, 76 th Leg., Art. IX, Sec. 9-7.05, pg. IX-64.

Sep. 2010 Oct. 2010 Nov. 2010 Dec. 2010
Jan. 2011 Feb. 2011 Mar. 2011 Apr. 2011
May 2011 June 2011 July 2011 Aug. 2011
Sep. 2011 Oct. 2011 Nov. 2011 Dec. 2011
Jan. 2012 Feb. 2012 Mar. 2012 Apr. 2012
May 2012 June 2012 July 2012 Aug. 2012
Sep. 2012 Oct. 2012 Nov. 2012 Dec. 2012
Jan. 2013 Feb. 2013 Mar. 2013 Apr. 2013
May 2013 June 2013 July 2013 Aug. 2013
Fiscal Year 2014    
Sep. 2014 Oct. 2014 Nov. 2014 Dec. 2014
Jan. 2015 Feb 2015 Mar. 2015 Apr. 2015
May 2015 June 2015 July 2015 Aug. 2015

FTE State Employees

Not later than the last day of the first month following each quarter of the fiscal year, a State agency shall file with the State Auditor’s Office a written report that provides for that fiscal quarter:

  • Number of full-time equivalent State employees employed by the agency and paid from funds in the State Treasury
  • Number of full-time equivalent State employees employed by the agency and paid from funds outside of the State Treasury
  • The increase or decrease, if any, of the number of full-time equivalent employees from the fiscal quarter preceding the quarter covered by the report
  • The number of positions of the agency paid from funds in the State Treasury
  • The number of positions of the agency paid from funds outside of the State Treasury
  • The number of individuals who performed services for the agency under a contract, including consultants and individuals employed under contracts with temporary help services
  • The number of managers, supervisors, and staff

The report must be made in the manner prescribed by the State Auditor.

1st Quarter Fiscal Year 2016 2nd Quarter Fiscal Year 2016
3rd Quarter Fiscal Year 2016 4th Quarter Fiscal Year 2016
1st Quarter Fiscal Year 2015 2nd Quarter Fiscal Year 2015
3rd Quarter Fiscal Year 2015 4th Quarter Fiscal Year 2015
1st Quarter Fiscal Year 2014 2nd Quarter Fiscal Year 2014
3rd Quarter Fiscal Year 2014 4th Quarter Fiscal Year 2014
1st Quarter Fiscal Year 2013 2nd Quarter Fiscal Year 2013
3rd Quarter Fiscal Year 2013 4th Quarter Fiscal Year 2013
1st Quarter Fiscal Year 2012 2nd Quarter Fiscal Year 2012
3rd Quarter Fiscal Year 2012 4th Quarter Fiscal Year 2012
1st Quarter Fiscal Year 2011 2nd Quarter Fiscal Year 2011 
3rd Quarter Fiscal Year 2011 4th Quarter Fiscal Year 2011

Legislative Appropriations Request

Each institution, department, agency, officer, employee, or agent of the State shall submit any estimate or reporting relating to appropriations requested by the Legislative Budget Board or under the Board’s direction. Each estimate or report shall be submitted at a time set by the Board and in the manner prescribed by the Board rules. An estimate or report required under this section is in addition to an estimate or report required by other law, including those estimates or reports relating to appropriations required by Chapter 401. Government Code, Section 322.007.

The Governor may collaborate with the Legislative Budget Board in designing and preparing uniform budget estimate forms on which all requests for legislative appropriations must be prepared. The Governor shall require that all appropriation requests be submitted to the Governor on the forms.

Fiscal Year 2016 and 2017
Fiscal Year 2014 and 2015

Operating Budget

On or before November 1 of each fiscal year, an itemized budget covering operations of that fiscal year shall be filed with the Governor's Office, the Legislative Budget Board, the Comptroller of Public Accounts, Higher Education Coordinating Board, and the Legislative Reference Library in the format prescribed jointly by both budget offices.

Optional Retirement Program

The governing board of each institution of higher education, other than the Texas Higher Education Coordinating Board, shall annually submit a report to the coordinating board that includes information concerning the number of participants and eligible positions and the amount of contributions. Government Code, Section 830.006.

Revenue Survey

A web-based application provided by the Legislative Budget Board (LBB) for Texas state agencies to annually report the non-tax revenues they collect. The LBB reports the data to the Legislature.

Salary Reporting

In accordance with Texas Government Code, Section 659.0201(i), each state agency (agency) and higher education institution as defined by Section 61.003 of the Texas Education Code, receiving a gift, grant, donation, or other consideration from a person that is designated to be used as a salary supplement for a named person, position, or endowment shall report certain information to the State Auditor.

Tobacco Settlement

On or before November 1 of each fiscal year, tobacco endowment fund expenditures are required to be submitted to the Legislative Budget Board (LBB) and the Governor. The first, required by Article III, Section 51 of the current appropriations bill, is a budget for FY 2006. Per the rider, the budget “shall describe the purposes and amounts for which such funds will be expended...”

Fiscal Year 2016 Budget  
Fiscal Year 2015 Budget  
Fiscal Year 2014 Budget Fiscal Year 2014 Actual
Fiscal Year 2013 Budget Fiscal Year 2013 Actual
Fiscal Year 2012 Budget Fiscal Year 2012 Actual
Fiscal Year 2011 Budget Fiscal Year 2011 Actual
Fiscal Year 2010 Budget Fiscal Year 2010 Actual
Fiscal Year 2009 Budget Fiscal Year 2009 Actual

Where the Money Goes