IM Intern Onboarding

Onboarding Documentation Timeline

• Due March 27, 2026 – Intake Form FIRST STEP

  Intern Intake Form

  The collected information will be used to initiate onboarding for each hospital site.

• Due March 27, 2026 – Offer Letter

  The program offer letter will be sent to you via DocuSign. Employment contracts from employer (Parkland/UTSW) will be sent closer to start date.

• Due March 27, 2026 – Scrubs & Jacket Survey

  Scrubs & Jacket Survey

  • Each is intern is provided two pair of scrubs during orientation courtesy of the Department of Internal Medicine.  Embroidered department jackets will also be provided by your specific program.  This survey will gather the information need to purchase the appropriate scrubs and jackets (if this pertains to you) that you will receive during intern orientation this upcoming June.  Please complete the survey as soon as possible as it takes a significant amount of time to fulfill the orders and to have the garments embroidered.

  Size Chart

  	XS	S	M	L	XL	2XL	3XL	4XL	5XL
  Chest	34-36	36-38	38-40	42-44	46-48	50-52	54-56	58-60	62-64
  Waist	28-30	30-32	32-34	36-38	42-44	46-48.5	50.5-53	55-57.5	59.5-62
  Hip	34-36	36-38	38-40	41.5-43	44.5-46	47.5-46	51-53	55.57	59-61
  Regular Inseam	32	32	32	32	32	32	32	32	32
  Petitle Inseam	29	29	29	29	29	29	29	29	29
  Tall Inseam	34	34	34	34	34	34	34	34	34

• Due April 15, 2026 – NPI Number
  • Please follow the NPI Application Instructions
  • If telephone number is required, go ahead and list UTSW Office of Graduate Medical Education: 214-648-3433
  • If you do not have a SSN yet, please follow the “Applying for NPI without a SSN” Instructions
    • Please reference the website for additional information
    • The address has been updated:
      NPI Enumerator
      7125 Ambassador Road Suite 100 
      Windsor Mill, MD 21244-2751
  • Keep a copy of your NPI confirmation and the final NPI Number documentation for your records. You will need this for the rest of your career as a physician.
• Due April 15, 2026 – Physician in Training (PIT) License
  • The process of applying for your Physician in Training license begins with Parkland GME’s team. You will be receiving instructions in April from Parkland GME on the steps you will take to complete the application.
  • For those of you who have not received your diploma, please acquire a verification of graduation or certificate of completion from your school’s registrar office.
• Due June 1, 2026 – ACLS Training

  You must have an AHA Accredited or American Red Cross Accredited in-person ACLS certification valid through Spring 2028
  ACLS certifications are valid for 2 years and you will have to renew in 2028. We recommend registering now to avoid any delays in certification prior to residency start date.

  Unfortunately, we cannot reimburse for course fees that are prior to residency start date

  If your certification is up for expiration in June/July of this year, we recommend you go ahead and renew now to avoid any delays/conflicts due to orientation and the start of the academic year

  We do not require BLS, you only need ACLS

• Documentation

  I-9 Form Identification documents

  USCIS Form 1-9 Acceptable Documents

  • Depending on what document(s) you'd like to provide, you can either choose one document from List A or two documents, one from List B and one from List C.
  • Whatever forms of identification you send us, please make sure you bring these exact ones with you to orientation when we officially complete the I-9 process.

  W-9 Request for Taxpayer Identification Number and Certification

  W-9 Form Download

  • Complete once you secure a current Texas address
  • Follow the instructions on page 3 of the form.