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Member Use Policies and Guidelines

The following rules and regulations governing the use of all recreational facilities have been created to provide equal opportunity and protect the rights of each participant. Staff is employed to interpret and enforce the usage guidelines, as well as posted room regulations. As a member of the University community, you have a responsibility to abide by these guidelines and other rulings. If you have any questions or concerns, please contact Member Services.


The Bryan Williams, M.D. Student Center is a controlled-access facility. Participation in the programs and services offered by the Student Center is limited to students and paid members.

All students and members are required to display, upon entry and on request, a valid UT Southwestern Medical Center ID card. Membership access will be appropriated to your ID card, which are non-transferable. Misuse of your UT Southwestern ID card will result in loss of facility privileges for an extended period of time. ID cards belonging to another person will be confiscated.

Students and members who do not have their active UT Southwestern ID card with them may enter the facility by purchasing a $5 forgotten ID pass.

Alcohol/Controlled Substances/Smoking

Alcoholic beverages or illegal drugs are prohibited. UT Southwestern is a smoke-free campus.


The Student Center staff reserves the right to determine the appropriateness of attire. Those wearing inappropriate attire may be required to leave.

  • Non-marking closed-toe athletic shoes are required in the following areas: weight and fitness room, cardio lounge, track, multipurpose room, and the gymnasium.
  • Bare feet are permitted only in the locker rooms and while participating in select martial arts or yoga activities.
  • Appropriate athletic attire (T-shirts, shorts, warm-up suits, or aerobic clothing) is required at all times during recreation. (Exception: shirts and skins for basketball.)
  • No pants or shirts with zippers or catches will be permitted in the weight and fitness room, or while using any cardio equipment on the track.
  • Eye guards are highly recommended for racquetball.

Bicycles, Etc.

Bicycles, roller skates, roller blades, and skateboards are prohibited in the facility.


Except for Saturdays, children are only allowed in the Sanders Lounge and must always be accompanied by a parent at all times. Children may accompany members into the rest of the facility only on Saturdays or for approved events/programs. (Note: Children under the age of 18 are not allowed in the weight and fitness room, cardio lounge, or on the track at any time). The guest fee will be waived for children under the age of 18 on Saturdays. Parents are responsible for the direct supervision of their children at all times. A liability release form must be completed for each child upon entry.


Access to the facility is only allowed through the main entrance, located off the Plaza. Violators are subject to disciplinary action. 


The use of campus recreation facilities and participation in activities are privileges. Participants are expected to be good citizens and respect the rights of others. Individuals or groups engaged in behavior deemed unsafe and/or inappropriate by the Bryan Williams, M.D. Student Center staff, may have their access to facilities revoked or modified and/or be subject to University disciplinary action. For sufficient cause, entry may be refused or privileges suspended or revoked to any individual.

Facility Closures

Facilities may be closed and/or reservations canceled for special events, maintenance projects, and inclement weather.

Food and Drinks

Food and drinks are permitted in designated areas only. Glass containers are prohibited at all times. Drinks are only allowed in a plastic, closed-cap container.

Liability and Injury

Use of the Bryan Williams, M.D. Student Center facilities and participation in activities are voluntary. By their very nature, the facilities, equipment, and programs involve some risk to participants and spectators. The staff will take all reasonable steps to ensure the safety of participants, but each individual participating or spectating assumes the risk for any harm or injuries sustained. Neither UT Southwestern, nor the Bryan Williams, M.D. Student Center, can assume any responsibility for injuries incurred through participation in facilities or activities.

Members are strongly advised to use caution and be aware of the potential health risks associated with exercise.

Open Recreation

Unreserved open recreation activities are available on a first-come, first-served basis, with shared usage and challenge rules applying. Designated open recreation activity takes priority over other drop-in uses. The Student Center has also set up a schedule for various activities to maximize usage patterns.

Organized Activities

Facilities are for recreational use only. Coaching, instruction, or organized activities, other than those approved by the director of the Bryan Williams, M.D. Student Center, are prohibited.

Personal Belongings

Secure personal belongings in lockers or cubicles provided in the fitness areas. Unsecured belongings and found items are considered abandoned property and are turned into the lost and found at the Member Services desk. The Student Center is not responsible for lost or stolen articles. Equipment not claimed at Member Services will be forwarded to University Police.


Only guide and service animals are permitted in the facility.

Posted Rules

Specific policies and room regulations are posted on site and must be observed. Verbal instructions issued by staff should be strictly followed.


Spectators are allowed for Intramural Sports events and must sign in with a photo ID to watch scheduled events. Spectators may not observe informal recreation activities.


Headphones are required for personal stereos (iPods, computers, MP3 players, etc).