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Holidays & Vacations

Fiscal year 2023-2024 has 13 holidays (including 2 floating holidays).

The total number of holidays awarded to state employees fluctuates annually due to certain holidays sometimes falling on Saturday or Sunday. Institutions of higher education may rearrange state holidays and establish their own holidays in order to provide more effective work schedules consistent with the academic calendar.

2023-2024 Holiday Schedule

DateHolidayAcademic Offices/ Research LabsClinics and Ancillary SupportCentral Administration
September 4, 2023
Labor Day Closed Closed Closed
November 23, 2023
Thanksgiving Day Closed Closed Closed
November 24, 2023
Thanksgiving Holiday Closed Closed Closed
December 25, 2023
Christmas Holiday Closed Closed Closed
January 1, 2024
New Year's Holiday Closed Closed Closed
January 15, 2024
Martin Luther King, Jr. Day Closed Closed Closed
February 19, 2024
Presidents' Day Closed Closed Closed
March 29, 2024
Spring Holiday Break Closed Open Closed
May 27, 2024
Memorial Day Closed Closed Closed
June 19, 2024
Emancipation Day (Juneteenth)  Closed Closed Closed
July 4, 2024
Independence Day Closed Closed Closed

Download the Schedule

What happens to…

  • Clinical Operations and Support on Holidays
    • UT Southwestern hospitals are fully operational every day, thus requiring appropriate staffing on holidays.
    • Employees who work on standard holidays will be granted state compensatory time in lieu of those holidays.
    • State compensatory time off must be scheduled within twelve (12) months following the work week in which it was earned.
    • State compensatory time off must be used before vacation hours. (See EMP-261 Holiday Leave and EMP-204 Overtime Compensation.)
    • State compensatory time off may also be used to observe alternative religious holidays, optional holidays (below), or a state or national holiday not officially observed by UT Southwestern.
  • Floating Holidays
    • Two floating holidays (16 hours) are distributed over the 12-month fiscal year.
    • Use of floating holiday hours require approval of employee’s immediate supervisor.
    • Newly hired employees are eligible to use floating holidays.
    • Regular, benefits-eligible employees who work less than 40 hours per week will accrue floating holiday hours proportionate to their appointment percentage.
  • Optional Holidays

    A holiday-pay-eligible employee may observe optional holidays (below) by either working on any standard holiday on which appropriate staffing is required or by using applicable accrued leave.

    • Rosh Hashanah
    • Yom Kippur
    • Good Friday
    • Cesar Chavez Day
  • Unused Holiday & Vacation Hours
    • Employees are encouraged to utilize their holidays and vacation time in the year it is earned.
    • The number of unused vacation hours that can carry forward from one fiscal year to the next is shown below.
    • Holiday hours are not included in the maximum hours that can carry forward.
    • Unused holiday hours must be separately accounted for and can carry forward from one fiscal year into the next.
    • Unused vacation leave in excess of the maximum carry forward amount will be credited to the employee’s sick leave balance on September 1.
    • Maximum carryover and accrued hours for part-time benefits-eligible employees are proportionate to their appointment percentage. See EMP-252 Vacation Leave.

Vacation & Floating Holiday Accrual Rates

The vacation accrual rates and floating holiday accrual rates for full-time employees are as follows:

Employee with Total State Employment of:Floating Holiday Hours Accrued Per MonthVacation Hours Accrued Per MonthTotal Hours Accrued MonthlyMaximum Vacation Hour Carryover into Next Fiscal Year
0 but less than 2 years 1.33 8 9.33 180
2 but less than 5 years 1.33 9 10.33 244
5 but less than 10 years 1.33 10 11.33 268
10 but less than 15 years 1.33 11 12.33 292
15 but less than 20 years 1.33 13 14.33 340
20 but less than 25 years 1.33 15 16.33 388
25 but less than 30 years 1.33 17 18.33 436
30 but less than 35 years 1.33 19 20.33 484
35 years or more 1.33 21 22.33 532

Related Policies

Questions about holiday and vacation policies?

University Employee Relations