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Web Content Archiving

Please follow these simple guidelines to ensure web content is in compliance with digital accessibility and archiving standards. (For information about archiving your local or shared PDFs, Microsoft Word, Excel, and PowerPoint files, please visit the Document Archiving page.)

  • Review your inventory of website files (PDF, Microsoft Word, Excel, PowerPoint, etc.) stored in UTSW content management systems (Alfresco, Drupal, Wagtail).
  • Delete anything that isn’t needed.
  • Review accessibility of remaining files.
  • Archive files if:
    • Historically important but no longer referenced
    • Required for institutional record retention
  • Store in the "utsouthwestern.edu/archive" CMS directory.
  • Remove all links that refer to the archived documents.
  • Provide accessible versions upon request.
  • Ensure full accessibility of files that are stored outside of the archive directory.

Connect with the Digital team via their ServiceNow form to get started.

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