Matrix Allowable Cost Matrix with Resources EXPENSES NORMALLY ALLOWABLE NORMALLY UNALLOWABLE COMMENT Advertising √ Costs for patient recruitment and fellowship and training programs may be allowable. Alcoholic beverages √ Alumni activities √ Animal care costs √ Animals √ Bad debt expense √ Communication/Shipping/Phone Costs √ When these costs can be directly assigned to a particular project relatively easily and with a high degree of accuracy, these costs may be allowable

June 13, 2023 Re: Applicable Facilities & Administrative (F&A) Rate to Industry Sponsored Research UT Southwestern seeks to recover from every sponsored award the full cost of the facilities and administrative services that support it. For non-federal awards, it is University policy (RES-403 Overhead Rates & Cost Recovery) to collect indirect costs, assuring that the University is not indirectly subsidizing the cost of research sponsored by these awards and/or across

Sponsored Programs Administration Document Library Document Title: Awards and Subawards – Roles and Responsibilities Document Number: PRCS.JA.2.0 Original date: July 1, 2017 Date Revised: October 11, 2022 Next Review Date: August 10, 2025 Megan G. Marks, Ph.D. Associate Vice President, Sponsored Programs Administration Office of Business Affairs VERSION CONTROL Version Date

Procedure Accounting and Fiscal Services Prior Approval of Expenditures Matrix Topic Page # Item # Awards & Plaques 7 24 Awards, Scholarship 7 25 Board Review Courses 1 2 Business Meals 4 15 Cell Phone, Pager, Wireless 8 37 Certification, Medical Board 1 1 Certification, Technical 2 7 Charitable Contributions 8 33 Consultant & Lecture Fees (Non- UT Health Institutions) 5 19 Consultant & Lecture Fees (UT Health Institutions) 6 20 Continuing Education Courses 2 8 Continuing Medical

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