2023–2024 Vacation and Holiday Schedule

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To: All Faculty and Staff

From: Jeremy D. Falke, Vice President and Chief Human Resources Officer

Date: June 13, 2023

Subject: UT Southwestern 2023–2024 Vacation and Holiday Schedule

I am pleased to announce the holiday schedule for Fiscal Year 2023–2024. The total number of holidays awarded to state employees fluctuates annually because of that year’s calendar and whether certain holidays fall on a Saturday or a Sunday. Institutions of higher education may rearrange state holidays and establish their own holidays in order to provide more effective work schedules that are consistent with the academic calendar. The Texas Legislature has designated13 holidays for fiscal year 2024, effective September 1, 2023.

Floating Holidays

At UT Southwestern, we have elected to designate 2 days (16 hours) of the 13 state holidays allowed as “floating holidays” to provide employees more flexibility in choosing their own time off. These 16 hours are evenly distributed throughout the 12-month fiscal year. Floating holiday hours may be scheduled with prior approval of the employee’s immediate supervisor. Floating holidays do not require a waiting period before the employee may schedule their use. Regular benefits-eligible employees appointed for less than 40 hours per week will accrue floating holiday hours proportionate to their appointment percentage.

Clinical Operations and Support

William P. Clements Jr. University Hospital will be fully operational on all holidays, with the appropriate skeleton crew in support areas. An employee who works as a member of a skeleton crew or who works on a designated holiday, with prior supervisory approval, will be granted state compensatory time in lieu of the holiday. State compensatory time off must be scheduled within twelve (12) months following the workweek in which it was earned, or it lapses. State compensatory time off must be used before vacation hours. See EMP-261 Holiday Leave and EMP-204 Overtime Compensation.

State compensatory time may also be used to observe an alternative religious holiday(s), or a state or national holiday that is not officially observed by UT Southwestern. The Texas Legislature has specified Rosh Hashanah, Yom Kippur, Good Friday (same date as observed Spring Holiday in UTSW FY24 holiday schedule), and Cesar Chavez Day as optional holidays. Employees are entitled to observe these holidays provided that they work a skeleton crew holiday, or use accrued and available leave.


The holiday schedule for 2023–2024 is as follows:

Day and DateHolidayAcademic Offices/
Research Labs
Clinics and
Ancillary Support
Monday, September 4, 2023 Labor Day Closed Closed Closed
Thursday, November 23, 2023 Thanksgiving Day Closed Closed Closed
Friday, November 24, 2023 Thanksgiving Holiday Closed Closed Closed
Monday, December 25, 2023 Christmas Holiday Closed Closed Closed
Monday, January 1, 2024 New Year’s Holiday Closed Closed Closed
Monday, January 15, 2024 Martin Luther King, Jr. Day Closed Closed Closed
Monday, February 19, 2024 Presidents Day Closed Closed Closed
Friday, March 29, 2024 Spring Holiday Break Closed Open Closed
Monday, May 27, 2024 Memorial Day Closed Closed Closed
Wednesday, June 19, 2024 Emancipation Day
Closed Closed Closed
Thursday, July 4, 2024 Independence Day Closed Closed Closed

Hospitals remain open and adjust schedules and services as appropriate.


Full-time employee vacation and floating holiday accrual rates are as follows:

Employee with Total State Employment of:FY24 Holiday Hours
Accrued Per Month
Vacation HoursAccrued Per MonthMaximum Vacation Carryover
into Next Fiscal Year
0 but less than 2 years 1.33 8 9.33 180
2 but less than 5 years 1.33 9 10.33 244
5 but less than 10 years 1.33 10 11.33 268
10 but less than 15 years 1.33 11 12.33 292
15 but less than 20 years 1.33 13 14.33 340
20 but less than 25 years 1.33 15 16.33 388
25 but less than 30 years  1.33 17 18.33 436
30 but less than 35 years 1.33 19 20.22 484
35 years or more 1.33 21 22.33 532

Download the Schedules

Employees are encouraged to utilize their holiday and vacation time in the year it is earned. The number of unused vacation hours that can carry forward from one fiscal year into the next is shown above. Holiday hours are not included in the maximum hours that can carry forward. Unused holiday hours must be separately accounted for and can carry forward from one fiscal year into the next. Unused vacation leave in excess of the maximum carry-forward amount will be credited to the employee’s sick leave balance on Sept. 1 each year. Maximum carryover and accrued hours for part-time benefits-eligible employees are proportionate to their appointment percentage. See EMP-252 Vacation Leave