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New Faculty Onboarding

The Orthopaedic Surgery Department is dedicated to supporting you throughout the onboarding process, helping you settle in and smoothly transition into your new role as a faculty member.

Below is a comprehensive checklist detailing essential tasks and milestones to support your successful integration into UTSW, specifically the Department of Orthopaedic Surgery. From pre-arrival preparations to ongoing professional development, we are here to provide the resources and support you need to be successful in your new role.

Onboarding Essentials Q&A

  • What materials do I need to complete the Provider Request Form and begin the credentialing process?

    Licenses/Certifications Required:

    • Active TX Medical License - If you do not have an active "TX Medical License", go to: https://www.tmb.state.tx.us/ to apply. Create a "My TMB" account (required). New applicants will have to complete the online "Jurisprudence Exam" https://www.tmb.state.tx.us/page/licensing-jp-exam.
    • Active DEA w/Texas address - Please Apply for DEA and provide proof of application receipt. Please do not request an address change to Texas until on-boarded.
    • Board Certification documentation - Required certification.
    • Life Support certifications (BLS, ACLS, PALS, ATLS, NRP) - Please provide copies of all active life support certifications. Must be completed from an American Heart Association approved course.
    • ABOS certification - Provide letter or certificate of completion.

    Supporting Documentation Required:

    • Professional photo headshot - Provide a high quality color photo.
    • Professional liability coverage - Also referred to as Malpractice Certificate or Certificate of Insurance. Provide the past five years of current liability coverage.
    • DD-214 Form - N/A if no military background.
    • Case/Procedure logs - Provide case/procedure logs for the past 24 months in PDF format.
    • MAKO privileges - Provide documentation of training or experience for each modality requested is required.
    • Hosptial affiliations - Include hospitals, surgery centers, assistantships, corporations, military, and government agencies.

    Additional Documentation:

    • Home address
    • Driver's license/passport
    • Social Security card
    • Medical school certificate
    • Place of birth
    • Vaccination records, flu shot documentation, Tdap, etc.
    • Signed Delineation of Privileges from current employer
    • Address history - Provide the past seven years.
    • Work history - Please provide employment gaps if any, with dates and why.
    • Peer professional references - Provide three references including email, phone number and degree (no relatives, current partners, or associates in practice).
    • Program director(s) - Provide Residency and Fellowship director's name and email.

    Download PDF Checklist

  • What do I need from my department?
    • Person Number
    • Welcome Letter
    • Designated faciltiies assigned/locations, mail office, secondary office, etc.
  • What do I need if I will be participating in research?
      • Complete CITI Training at https://about.citiprogram.org/  under UTSW affiliation
        1. Human Subject Protection (HSP)
        2. Health Insurance Portability and Accountability Act in Research (HIPAA)
        3. Good Clinical Practice (GCP)

    All certificates should be sent to: OrthopaedicSurgeryResearch@UTSouthwestern.edu

  • What if I'm relocating to Texas?

    Work with your Department Administrator for relocation process.

  • How do I get set up with a UTSW email account?

    Efrain Solis, Department Administrator will set up your email (typically only 60 days before your hire date).

  • How do I gain access to the UTSW internal network/intranet and VPN?

    When your email address is ready, you will be able to set up VPN and two-factor authentification. To access MyUTSW and internal applications, please use the GlobalProtect VPN client. Clinical users should use Citrix Workspace. More information can be found on the ForEmployees: Information Security website.

  • How do register for the State of Texas Prescription Monitoring Program?

    Please follow the link below to complete the registration process. You must use the email address where you received this message as the login email to complete the registration. For security purposes, this link will expire in 72 hours. If you have received this email but you are not an individual authorized to access the PMP, you should not attempt to create an account. Click here to complete your registration. If you have any questions concerning your registration, please texaspmp@pharmacy.texas.gov at texaspmp@pharmacy.texas.gov or call 512-305-8050.

  • How do I put in a CUH scrub access request?

    Please follow the link for CUH Scrub Access.

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