Application

Tuition Assistance is a reimbursement-based program. Through IRS Section 127, UTSW can offer a tax-free reimbursement credited toward tuition costs, and eligible employees can receive up to $5,250 per calendar year (limitations apply).

To utilize this program, an eligible employee should follow the steps below:

1. Complete the Primary Application, including uploading your Official Degree Plan at least 30 days before your course start date.
   
   Please note: If you were enrolled in the Tuition Assistance Program prior to Jan. 1, 2026, please complete the new Primary Application to ensure streamlined operations.

   Tuition Assistance Program Primary Application

   Faculty Only: Tuition Assistance Program Primary Application

2. Your supervisor will receive an automated notification asking them to verify that your participation will meet the requirements of our Tuition Assistance Program Policy EMP-305 and UT Southwestern standards.
3. Once your supervisor has verified this information, you will receive an approval email from our HR team within approximately 30 days. This email will also include a unique link to a Tuition Assistance Portal, allowing you to track your application status.
4. Enroll, register, and pay for your course(s) at the accredited U.S. college or university.
5. Complete your course(s), and earn a passing grade according to these grading requirements:
   • Undergraduate – Associates/Bachelors
     • Letter grades must be a “B” or higher.
     • Other grading must be Passing or Satisfactory (subject to evaluation)
       
       
   • Graduate and Nursing Degrees – B.S.N, M.S.N, Master's, Ph.D., etc.
     • Letter grades must be a “B” or higher.
     • Other grading must be Passing or Satisfactory (subject to evaluation)
       
       
6. Within 30 days of finishing the course, begin the reimbursement process by submitting the Course Completion Form (HR will provide this) and all required documentation.
7. The HR team will review and verify all information, then process eligible reimbursement. Within 30 days after submission, you can expect to receive an email confirming the amount of reimbursement you will receive, as well as the remaining amount available for the calendar year.

Required Employment Period

An employee enrolled in the Tuition Assistance Program who has successfully completed their course(s) and received reimbursement must remain employed by UT Southwestern for a specified period beginning the first day of the month after receiving reimbursement, as follows:

• Employees who are not faculty or residents: one year
• Faculty: two years
• Residents (GME): until the scheduled conclusion of the current training program

If the employee leaves UT Southwestern before the applicable period, they will be required to repay the amount reimbursed. Please refer to the Tuition Assistance Program Policy EMP-305 for further information.