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Sponsored Programs Administration Document Library Sponsored Programs Administration Page 1 of 2 Document Title: Federal Contract Guidelines Document Number: PR.GD.10.0 Original date: June 22, 2021 Date Revised: June 22, 2021 Next Review Date: August 10, 2025 Megan G. Marks, Ph.D. Associate Vice President, Sponsored

Sponsored Programs Administration Billing Awards Billing Awards Sponsored Program Administration is responsible for billing contracts/awards related to: Sponsored Research Agreements Service Agreements Clinical Trial Agreements The agreements are sponsored by federal, state, private, institution, or foundations. We have several pay methods that we use to bill in PeopleSoft. They are: Cost Reimbursable (CRB) Scheduled (SCH) Fixed (FIX) Line of Credit (LOC) Not Billed in PeopleSoft (NBP

eAgreements Industry Flow Through Agreement (IFLW) Submission Guide Create the Agreement From My Inbox, click the Create Agreement button.   eAgreements Industry Flow Through Agreement (IFLW) Submission Guide December 2019 2 December 2019 8 Agreement Upload Complete the Agreement Upload page and click Continue. 1.0 Type or select the Principal Investigator name. 2.0

Document Title: Welch NCE Request Form Document Number: PR.FM.4.1 Original date: August 31, 2022 Date Revised: April 21, 2025 Next Review Date: April 21, 2026 Megan G. Marks, Ph.D. Associate Vice President, Sponsored Programs Administration Office of Business Affairs VERSION CONTROL 8-31-2022, Beth Bailey & Jamie Maiden Initial Version 7-1-2023, Version 4.0, Ronell Taylor Added to new template 2-22-2024, Version 4.0

Sponsored Programs Administration Pre-Award Administration American Heart Association (AHA) - Checklist NO. ITEM 1 Be sure to review the Funding Opportunity Announcement before proposal preparation and execution of the review. eGRANTS FUNDING PROPOSAL 2 Verify title reflects the AHA application 3 Verify start date entered in eGrants reflects the start date in proposalCentral 4

Research Roundup: Deadline Reminders Office of Business Affairs Sponsored Programs Administration – Paving the Way to Discovery Novel Artificial Intelligence Approaches to Advance Cardiovascular and Cerebrovascular/Brain Health LOI due: February 27,2025 (3:00 PM CST) Application due: May 1, 2025 (3:00 PM CST) 14-day deadline: April 17, 2025 P Series All-new, renewal, resubmission, revisions Application due: May 25, 2025 (5:00 PM CST) 14-day deadline: May 11, 2025 Due to the

F&A Award with Excluded Costs F&A Rate 0.6400 <-- Input Total Award 1.00 Total Direct Cost $ 0.61 Calculate Amount Total Indirect Cost $ 0.39 Calculate Amount Total Direct Cost excluded from F&A - 0 Normal DC Excluded IDC Reclass to excluded 1,000 Tuition DC Excluded IDC Reclass from excluded to M&O 500 Tuition DC Excluded IDC In both cases the amount moved from or to excluded should be divided by 1 + F&A to determine the Direct portion

Human Research Protection Program M E M O R A N D U M TO WHOM IT MAY CONCERN DATE: June 8, 2022 FROM: Rhonda Oilepo, MS, CIP, CHRC Assistant Vice-President of Human Research Administration RE: Federalwide Assurance This is to certify that The University of Texas Southwestern Medical Center (UT Southwestern) (IORG0000638) has obtained a Federalwide Assurance (FWA) from the Department of Health and Human Services (DHHS) (FWA00005087). This FWA assures that all UT Southwestern

RESEARCH OVERHEAD (F&A EXCEPTION FORM) res-403 oVERHEAD rATES AND cOST RECOVERY Consistent with appropriate stewardship of UT Southwestern resources, it is UT Southwestern policy to fully recover the costs associated with conducting research or providing services under sponsored awards, grants, and contracts. Costs associated with these awards, grants, and contracts include both direct and indirect costs. Within this policy document, indirect costs will be referred to as “overhead” costs

Annual Attestation Flow Process for Salary and Wage ConfirmationAnnual Attestation Flow Process for Salary and Wage Confirmation D ep t A d m in is tr at o r D ep t A d m in is tr at o r O rb it T ea m O rb it T ea m P ri m ar y P I P ri m ar y P I D e le ga te w / Fi rs t H an d K n o w le d ge D e le ga te w / Fi rs t H an d K n o w le d ge SP A SP A Annual Attestation Report is announced in “Ready State” Department Administrator