Material Transfer Agreements

A material transfer agreement (MTA) is a legal document put in place when a physical substance or information is transferred into or out of UT Southwestern Medical Center. These agreements establish the assumption of liability by the parties, define intellectual property boundaries and privileges, describe results reporting requirements, and set any reimbursement costs.

Request a Material Transfer Agreement 

When a Material Transfer Agreement (MTA) is required, the Principal Investigator (PI) or lab personnel can request one through iAIM. (UTSW login and password required.)

  • Under the heading Public Forms, choose the link based on whether the UT Southwestern lab is receiving or providing material to another institution. Note: Please click the links denoted as “New.”
  • Enter the information and click “New” to create a new form.
  • Click “Submit” to forward for PI approval. If the PI is filling out the form, they may click “Approve” immediately.
  • Once the form is submitted, the PI receives an email notice containing a link to the iAIM form created. The PI needs to follow this link and “approve” the form.
  • As an alternative, the PI may delegate someone to approve MTA forms for them. To do this, the PI should email the Cooperative and Sponsored Research Division and indicate whether the delegate is permanent or temporary. This delegate will not receive the email link noted above, but will see MTA forms on their iAIM home page as pending approval.
  • The approved MTA form is forwarded to Cooperative Research for review and acceptance.
  • Once an MTA form is accepted by Cooperative Research, a contract number is generated for the MTA and it is assigned to a contract specialist for processing.
  • An agreement is negotiated by the parties.
  • Upon mutual agreement of the terms, the MTA is routed for the required signatures.
  • When fully executed, a copy of the MTA is distributed to all parties and the PI, and the material may be shipped.