REDCap Survey and Data Management Tool

Overview

As a member of the Clinical and Translational Science Awards (CTSA) community, UT Southwestern Medical Center offers REDCap – a self-managed, secure, web-based solution that is designed to support data collection strategies for research studies – to help researchers quickly develop databases for collecting and managing research data.

Benefits of REDCap

  • Fast – Quick project start-up. Clinical report forms can be implemented without the need for a programmer.
  • Easy – Intuitive user interface and work flow, readily available online training materials, and assistance from Academic Information Systems make it easy to get started.
  • Fully customizable – You shape your database.
  • Secure – Content is backed up offsite nightly and hosted in a secure environment maintained by Information Resources.
  • Web-based – Enter data or build your database from anywhere in the world over a secure web connection with authentication and data logging.
  • Export data to common data analysis packages – Data export function for Excel, SAS, Stata, R, and SPSS.
  • Data import capability through Microsoft Excel.
  • Multi-site access – Can be used by researchers from multiple sites and institutions.
  • Autonomous user management – Research groups have complete autonomy and control to add new users and set several levels of specific user rights.
  • Advanced features – Mid-study modifications, auto-validation, branching logic, and calculated fields.

Access to REDCap

Access to REDCap requires a UT Southwestern ID and password. All other access requires institutional email addresses and sponsorship from the project's Principal Investigator.

REDCap Training

Policies

  • All REDCap projects require a faculty sponsor.
  • All projects and users associated with a project will be suspended when the Principal Investigator leaves UT Southwestern.
  • AIS does not support use of REDCap for FDA-governed clinical trials. Velos must be used for this. For assistance with FDA-governed clinical trials, please contact: servicedesk@utsouthwestern.edu.
  • Use of REDCap now requires that an REDCap End-User Agreement is on file with AIS. 
  • All REDCap databases require AIS to move them to “Production.” There is a $300 charge to support the database project annually. Please use the checklist to ensure that your database will not be delayed in the "push to production" process. When you are ready to submit for production, fill out this form.
  • Any publications resulting from the use of REDCap should cite the following:
    • CTSA NIH Grant UL1-RR024982.
    • Paul A. Harris, Robert Taylor, Robert Thielke, Jonathon Payne, Nathaniel Gonzalez, Jose G. Conde, Research electronic data capture (REDCap) - A metadata-driven methodology and workflow process for providing translational research informatics support, J Biomed Inform. 2009 Apr;42(2):377-81.

What type of projects can be housed in REDCap?

All projects require a faculty sponsor.

Allowable
Projects
Project Suspends on PI DepartureCan Contain PHI/PIICannot Contain PHI/PIIREDCap Admins will only be UTSW UserREDCap Admins will be both Internal and External to UTSW
IRB Approved X X X X X
Other Research Project by UTSW Faculty X X X X
UTSW Business (Administrative, Education, Health System) X X X X