W-2s and MyADP

Updated: Jan. 27, 2020; Updated: Dec. 24, 2020

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Receive your W-2 electronically through MyADP and PeopleSoft or through the mail. MyADP is the best method because it also provides current and historical paycheck stubs 24/7, even if you no longer work at UT Southwestern.

To ensure your tax forms have accurate information, review your personal details through PeopleSoft under the Personal Details tile.

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Set Up MyADP

Access your personal earnings statement on the web or through a mobile app with My ADP.

  • Go to MyADP and click “CREATE ACCOUNT”
  • Self-Service Registration Code is: UTSW-online
  • ADP will autogenerate your user ID.

Then you may access the ADP Mobile App:

ADP app for iPhone ADP app for Android

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Complete Electronic W-2 Consent By January 12, 2021

To receive your W-2 electronically through MyADP, you must first give consent and authorize the cancellation of your paper W-2 in PeopleSoft.

(Note: If you have already opted out of receiving a paper W-2, no further action is needed.)

  1. Log-in to PeopleSoft.
  2. Go to Employee Self-Service, and click “Payroll” on the main menu.
  3. From the left-hand navigation, click “ W-2/W-2c Consent”.
  4. Check “I consent to receive W2 or W2c forms electronically” and click submit.
  5. You will be prompted to verify your identity by re-entering your UTSW credentials.
  6. You will receive email confirmation of the change.

Any questions? payrollutsw@utsouthwestern.edu UTSW Payroll.

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Optional: Electronic W-2 Through PeopleSoft

If you signed up for electronic delivery of your W-2, you may also access it in PeopleSoft by following these instructions:

  1. Log-in to PeopleSoft.
  2. Go to Employee Self-Service, and click “Payroll” on the main menu.
  3. From the left-hand navigation, click “View W2-W2c Form”.
  4. Click the “Year End Form” link for tax year 2020 to view a PDF of your W-2.

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Paper W-2s

Employees who did not sign up for electronic W-2s and former employees will be mailed a paper W-2 by Jan. 31 to the home address available in PeopleSoft. Review and confirm the address on your payroll check/stub is correct. Allow seven work days for U.S. mail delivery before inquiring about W-2s.

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W-2 Reprints

W-2 reprints are available to all current and former employees via My ADP. Current employees only may use PeopleSoft.

You may also payrollutsw@utsouthwestern.edu Payroll or call Customer Service at 214-648-0800.

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Reissues

If you believe your W-2 is incorrect, please review the Internal Revenue Service (IRS) instructions on how to read your W-2 first before contacting the Payroll department. Specific Instructions for Form W-2 are on pages 14-22.

For further questions, payrollutsw@utsouthwestern.edu Payroll or call Customer Service at 214-648-0800.

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