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Contracts & Consulting

Contract Requirements

All contracts between UT Southwestern employees and outside entities must contain these three components:  

  1. The UT Southwestern Medical Center Uniform Terms and Conditions. This must be attached to the agreement (not incorporated into the body of the agreement), with no modifications.
  2. The Inclusion Paragraph, which consists of the following language in the body of the agreement:
    • Attached to this Agreement are the uniform consulting agreement terms and conditions required for approval of this activity by UT Southwestern Medical Center (the “Uniform Terms and Conditions”). The parties agree that the Uniform Terms and Conditions are an integral part of this Agreement, and this Agreement shall have no force or effect unless these Uniform Terms and Conditions are signed by both parties. In the event there is any conflict between this Agreement and the Uniform Terms and Conditions, the Uniform Terms and Conditions shall govern.
  3. The Scope of Work (SOW) for the contract, often included in an appendix or addendum.

Contracts must be provided in conjunction with the disclosure of the activity in the required Statement of Financial Interests and/or Outside Activities request. Please ensure the above criteria are met, as incomplete contracts will result in a delay of activity approvals. There is no requirement for the COI Office to review agreements prior to submission. Any questions regarding the UT Southwestern Uniform Terms and Conditions should be directed to Legal Affairs.

Promotional Speaking

Participation in the following activities is not permitted: Marketing and training programs designed solely or predominantly for sales, marketing, or promotional purposes. This includes Industry-sponsored speaking engagements typically referred to as “speakers bureaus” (i.e., contractual relationships to give talks in which the topic(s) and/or content are provided by the company) that are solely or predominately promotional in nature.

Individuals must retain full control and authority over any professional materials they present. Such communications or presentations may not be subject to approval by any commercial interest other than approval for the use of proprietary information.

Presentations must follow ACCME Guidelines, as applicable. All branded presentations, including those that are sometimes described as “disease awareness or disease state” are included in UT Southwestern's definition of promotional speaking. The adherence of any speaking program to U.S. FDA requirements is not taken into consideration by UT Southwestern when categorizing an activity as promotional speaking.

NOTE: If the speaking engagement is scholarly, scientific, or academic in nature (e.g. health related presentation to AHA), it is permissible even if it is contractually referred to as a “speakers bureau.”

Please utilize this checklist for guidance in determining whether UTSW may consider your activity to be Promotional Speaking.