Instructions for UTSW Principal Investigators

If you have researchers who use the Core’s services, you may receive email requests from researchers wishing to join your group. Here’s how to approve the requests.

If you would prefer to delegate these notifications/approvals to a financial manager, please send an with your financial manager’s name and email.


  1. Navigate to the core facilities page: University of Texas Southwestern Medical Center
  2. Use your UT Southwestern credentials to log into iLab
  3. Once logged in, look for the link in the left-hand menu that says “my labs.” Hover over and select your lab.
  4. Set the auto-approval amount if you do not wish to approve service requests below a certain dollar amount. To do this, select the “Members“ panel and enter a dollar amount in the “Auto Pre-Approval” amount and click “Save Settings.”
  5. To approve lab membership requests, select the “Membership Requests & Institution SubLedgers” tab. New membership requests will show at the top of this page. Click “Approve” to accept a member into your lab. Click “Reject” if they are not a member of your lab.
  6. To assign SubLedgers to a member of your lab, find the member in the above list where it says, “Manage SubLedgers.” Select the checkbox(es) to the right of their name for the SubLedger(s) you wish to assign them.

Additional Help

More detailed instructions are available in the PI Manual. For any questions not addressed in the manual, click on the “leave iLab feedback” link in the upper right hand corner or