In accordance with federal law, the University prepares an annual security report containing information about campus security policies and campus crime statistics. This information is available to all current students and employees via the UT Southwestern website.
Applicants for enrollment may obtain a copy of the annual security report by writing to University Police, UT Southwestern, 5323 Harry Hines Blvd., Dallas, TX 75390-9027.
To report a campus emergency, dial 911. To contact University Police for nonemergency matters, dial 214-648-8311.
UT Southwestern follows all federal and state laws that pertain to weapons – including handguns – on its campus, while striving to provide a campus environment in which students, post-graduate trainees, staff, faculty, vendors, patients, and visitors can focus on their studies, research, work and receipt of medical care with minimal distraction.
The possession of a weapon by an individual anywhere on property owned or controlled by UT Southwestern is strictly prohibited – unless it is a concealed handgun carried by an individual holding a valid license to carry (LTC) a handgun in ways that are consistent with state and federal law, as well as UT Southwestern policy. UT Southwestern property includes streets, sidewalks or walkways, parking lots, parking garages, off-campus leased facilities, and any facility over which UT Southwestern has control. It also includes UT Southwestern owned or leased vehicles.
The carrying of a firearm openly on UT Southwestern property is strictly prohibited.
Any LTC holder who carries a handgun on campus, including within a backpack or purse, must carry it in a holster that completely covers the trigger and the entire trigger guard area, and maintain it on their person at all times. An LTC holder may not carry a partially concealed or wholly visible handgun on or about the LTC holder’s person, or intentionally or knowingly display the handgun on UT Southwestern property in plain view of another person, regardless of whether the handgun is holstered.
UT Southwestern strictly prohibits the carrying of concealed handguns in patient areas; campus childcare and playground facilities; and buildings with laboratories where greater than 50 percent of the net assignable square feet in the building contains chemicals, biologic agents, and/or potentially explosive gases.
The Emergency Response Guide provides an understandable and accessible reference for use in emergency situations in order to promote the safety of the UT Southwestern community. This guide addresses the most common and most likely emergencies that employees, students and visitors may face on the UT Southwestern campus. Students enrolled in any of UT Southwestern’s three schools can access the guide on the UT Southwestern intranet.
University officials, the UT Southwestern Emergency Management Committee, and the Office of Safety and Business Continuity have developed this guide into segments, which are updated periodically. It is recommended that all students review the guide and discuss how you and your team would act in various emergency situations before the event. By becoming familiar with the responses prior to emergencies, we can ensure a faster, more reliable response to emergency situations and increase the safety of our campus community.
At UT Southwestern, officials monitor TV, radio, and other communications to keep on top of any emergency situations that may impact the campus. As the situation requires, administration or emergency personnel will provide regular updates on conditions and recommended actions that the campus community should take, such as evacuation, shelter‐in‐place, and the “All Clear” signal.
In case of an emergency, information will be communicated by a combination of the following:
- Building Public Address (PA) System: Most buildings are equipped with fire panel systems that have a public address capability. Emergency personnel are trained to use these systems in emergencies in order to make announcements to the entire building regarding evacuation, shelter in place, etc.
- UTSW Alert: UT Southwestern developed the UTSW Alert system to communicate official information during an emergency or crisis situation that disrupts normal operations of the UT Southwestern campus or threatens the health or safety of the campus community.
UT Southwestern faculty, staff, and students listed in the HRMS database will be automatically enrolled in UTSW Alert to receive email alerts, Short Message Service (SMS), text messages, and/or telephone calls to their business, home, or personal mobile phone numbers. This information should be verified and updated annually or as information changes in PeopleSoft.
Users will be provided with emergency messages that will include information about the emergency event, how best to respond, and where to receive further information.
If you have any questions, recommendations, and concerns about this process, please discuss them with your supervisors or contact the Office of Safety and Business Continuity by email. firstname.lastname@example.org
- UT Southwestern Emergency Information Line 214‐645‐8879: In the event of a disaster that affects all or part of the campus, a number has been provided that students, faculty, and staff can call to hear general instructions as to what course of action they should follow. The message will be updated as information becomes available.
UT Southwestern is committed to protecting the safety of those who work on, study at, or visit the campus, and to safeguarding the resources under its stewardship. UT Southwestern works to maintain a campus that is free of recognized hazards and in compliance with applicable local, state, and federal fire and life safety codes, as well as occupational safety best practices.
UT Southwestern complies with the fire and life safety standards and recommendations currently adopted by the Texas State Fire Marshal’s Office, as they may be amended from time to time. While UT Southwestern, by virtue of being a state agency, is not covered by the Occupational Health and Safety Act of 1970 (OSHA), UT Southwestern refers to standards adopted under OSHA in assessing and managing occupational safety risks and improving workplace practices and operations.
Safety and Business Continuity, working in coordination with the Occupational Safety and Fire Protection Committee (OSFPC), is responsible for ensuring compliance with these standards and best practices. Through its Fire and Occupational Safety Program, Safety and Business Continuity conducts periodic inspections of campus facilities and construction sites to ensure compliance with fire and life safety standards, as well as to identify workplace safety or housekeeping issues in order to prevent workplace injuries and improve workplace practices and operations. Deficiencies and corrective actions identified through the inspection process are reported to appropriate Department or Center personnel.
Premises owned, rented, or leased by UT Southwestern, and areas within 1,000 feet of the premises are "gang-free" zones. Certain criminal offenses, including those involving gang-related crimes, will be enhanced to the next highest category of offense if committed in a gang-free zone by an individual 17 years of age or older. See Texas Penal Code, Section 71.028.
Hazing is prohibited by state law (Sections 37.151–157 and 51.936, Texas Education Code), by the regents’ Rules and Regulations, Rule 50101, and by the Handbook of Institutional Policies and Operating Procedures. The term “hazing” is defined broadly by statute to mean any intentional, knowing, or reckless act occurring on or off the campus of an educational institution that endangers the mental or physical health or safety of a student for the purpose of pledging, being initiated into, affiliating with, holding office in, or maintaining membership in any organization whose members are, or primarily include, students at an educational institution.
Hazing, whether it occurs on or off campus, via electronic means, or with or without the consent of the student, is prohibited, and violators are subject to criminal prosecution and to student disciplinary action by the institution.
It is an offense not only to engage in hazing but also to encourage hazing, to recklessly permit hazing to occur, or to fail to report hazing that has occurred or is being planned. Any person reporting a specific incident involving a student to the dean or other appropriate official of the university is immune from civil or criminal liability that might otherwise be incurred or imposed as a result of the report.
Individuals concerned about the well-being of a person from UT Southwestern can contact the University Police at any time by dialing 311 from a University phone or 214-648-8311 from a cell phone or off campus phone. The Southwestern Medical Park Apartments management can be contacted at 214-956-9300. When a caller generates a missing-person report, dispatch will make a record of the call with the name and number of the caller. The record shall indicate the relationship between the caller and the resident, as well as the last time and place the caller saw or heard from the resident or student. Concerned individuals are encouraged to share any information that may be relevant to locating the absent resident.
UT Southwestern Police will take appropriate action to investigate the report and determine whether the situation rises to the level of an emergency, including (but not necessarily limited to) visiting the room where the resident lives.
Depending on the circumstances, additional appropriate steps may include attempts to contact the potentially missing student’s roommate or friends to ascertain the student's whereabouts, contacting the student’s workplace, checking access card usage, or attempting to contact the missing student via email, cell phone, and/or room phone. In addition, the appropriate Deans or their designee will be notified. If a student has identified a confidential contact, UTSW will notify that individual no later than 24 hours after the student is determined to be missing.