COVID-19 Update: Information and resources can be found here.

Social Distancing Tools for Meeting & Conferencing

Businessman standing among cubicles in new office

In-Person Meeting Limit is 5 Participants

Effective Sunday, March 15, and until further notice, in order to reduce potential exposure and transmission of COVID-19, any gathering on campus including grand rounds, seminars, conferences, and other lectures and classes must be limited to 5 or fewer participants. 

Out of an abundance of caution and to promote social distancing, consider evaluating the importance of convening an in-person meeting of any size, which should be limited to only the most critical needs.  For meetings or other activities in which greater participation or necessary, these should utilize an online format. 

Overview of Social Distancing Tools

If you are already using a tool and it’s working well, keep doing it.

If you are just starting to work or teach remotely, we recommend the following: 

For Conference Calls

If you can meet by phone and share any necessary visuals via email, that’s preferred because you will not bump into any capacity constraints. There are two phone only options:

Option 1 – Calls that Originate with One Caller on Campus
(Participant Maximum of 8)
View instructions for the on campus caller who dials in all participants.

Option 2 – Infinite Conferencing – On or Off Campus
(Participant Maximum of 100, or 250 with Advance Notice)
Please consult your department for existing conference line phone numbers, participant and leader codes, and their preferred mode of scheduling to use the conference lines.

Need your own conference line?

For Concurrent Audio and Visual Conferencing

Additionally, faculty and students may continue to utilize MediaSite (link requires VPN) and Desire 2 Learn (D2L) (link requires VPN) for web-based learning.

For questions, please contact the IR ServiceDesk at 214-648-7600.