COVID-19 Update: Information and resources can be found here.

Travel Guidelines

A woman wearing a face mask at an airport

UT Southwestern is extending previous restrictions on UTSW-related travel.

  • No UTSW-related domestic or international travel through Jan. 1, 2021

The restrictions apply to:

  • Faculty
  • Staff
  • Students
  • Residents
  • Trainees

UTSW-Related Domestic Travel

Approval is Needed

Domestic university-related travel should be only for mission-critical purposes.

  • Department chairs will need to approve in writing that an individual’s travel is critical to the UTSW research, teaching, or clinical mission.
  • For programs outside a department, the EVP responsible for the program will need to approve.
  • Written authorizations will be reviewed by the Travel Oversight Committee.

Essential Travel for Recruitment and Visiting Faculty

UT Southwestern allows travel associated with mission-critical faculty and staff recruitments and visiting faculty with approval.

For essential faculty and staff recruitments, all interviews must be conducted virtually until the final candidate pool is identified.

All visitors and finalist candidates considered essential must receive documented approval by the Chair/Center Director/VP and then the appropriate Executive Vice President or their designee prior to the coordination of the individual’s travel. The approval must be occupationalhealth-utsw@utsouthwestern.edu to Occupational Health so they are prepared to clear the individual to come to campus.

Prior to Travel to Campus 
Travel to/from Campus  
While on Campus 
After Departing our Campus 

All departments must continue to adhere to established UT Southwestern expense guidelines.

Meeting Size is Limited

Travel to attend meetings should comply with current campus standards for size of gatherings through Sept. 1. Travel for larger meetings after Sept. 1 will be considered in early August.

Staying Safe While Traveling

  • Domestic air travel will be permitted for trips more than 3 hours by automobile, otherwise private automobile travel is preferred.
  • Face masks should be worn at all times during domestic travel, including time in airports, on airplanes, in taxis, or Uber/Lyfts. Mass public transportation, such as buses and subways, should be avoided.
  • Gloves and using sanitizing wipes are encouraged.
  • Consuming food other than that brought by the traveler on an airplane is discouraged.

Personal Travel

Personal travel will not be reviewed by the Travel Oversight Committee; however, you are encouraged to take the same precautions and safety measures during travel as you are asked to follow locally in DFW. Exposure to COVID positive individuals during travel for personal reasons may affect your ability to return to campus and to your regular professional or educational activities.

Returning to Campus Following Travel

While personal travel restrictions for inside the U.S. have been suspended, all international travel and overnight cruises must be reported prior to returning to campus to one of the following:

Instances that Require 14-Day Quarantine Upon Return to DFW
(Last updated July 8, 2020)

  • All overnight cruises
  • All international travel

Travel Exceptions & Refunds

Any exceptions to UTSW travel restrictions must be submitted for review and approval by the Travel Oversight Committee at TravelOversightCommittee@utsouthwestern.edu.

Individuals who need a letter for purposes of refunds can reach out to the Travel Oversight Committee at Email.