Checklist for H-1B Visas
(New, Extension, or Transfer)
Department Instructions
- Forward link for this checklist page to prospective H-1B employee, who must provide Items Needed from Applicant
- Deliver remaining documents with copy of checklist on top to the Office of International Affairs once complete. We are located at 3000 Pegasus Park Drive, Dallas, TX 75247.
Items Needed from Department
1. ____ Job Description Form for H-1B Application (Download form)
2. ____ Export Controls Questionnaire
3. ____ Internal Wage Documentation (Select appropriate option for type of position)
2. ____ Export Controls Questionnaire
3. ____ Internal Wage Documentation (Select appropriate option for type of position)
3A. ____ Postdoctoral Research Scholar Positions
4. ____ H-1B Agreement to Pay Costs Home ____ Postdoc Pay Plan
____ Postdoc Spreadsheet including the beneficiary of the H-1B visa
3B. ____ Faculty Positions
____ Postdoc Spreadsheet including the beneficiary of the H-1B visa
Download and complete Wage Worksheet
3C. ____ Clinical Residents or Fellows
____ Current House Staff Pay Scale
____ Contract letter for offered period of clinical training indicating PGY level and salary
3D. ____ Classified Positions
____ Contract letter for offered period of clinical training indicating PGY level and salary
Complete H-1B Actual Wage Worksheet for Classified Staff and Compensation_UTSW@utsouthwestern.edu to Compensation.
InternationalAffairsOIA@UTSouthwestern.edu a copy to International Affairs.
(Download agreement, edit, print on letterhead, and have Department Chair sign)
5. ____ H-1B Support Letter from Supervisor (DRAFT) Please use the word document to complete a draft of the support letter. The draft can be included in the H-1B packet submitted to the Office of International Affairs.
A signed letter will be requested at a later date once a Sr. Immigration Specialist has reviewed the H-1B packet.
6. ____ For Faculty with Patient Care Responsibilities and Medical Residents/Fellows 6A. ____ Documentation of Texas permit
6B. ____ Documentation of passage of USMLE Steps I, II, and III
6C. ____ ECMFG Certificate
7. ____ Fees 6B. ____ Documentation of passage of USMLE Steps I, II, and III
6C. ____ ECMFG Certificate
Use documentation available at the H-1B fees page to request UTSW checks payable to the U.S. Department of Homeland Security.
Items Needed from Applicant (give to departmental contact)
Contact International Affairs with questions and to discuss any international travel plans.
8. ____ H-1B Application Fact Sheet
9. ____ Immigration History Form for H-1B Application
10. ____ Curriculum Vitae
11. ____ Copy of final degree, with English translation
12. ____ Degree equivalency evaluation, if foreign degree (See list of Credential Equivalency Evaluation entities)
9. ____ Immigration History Form for H-1B Application
10. ____ Curriculum Vitae
11. ____ Copy of final degree, with English translation
12. ____ Degree equivalency evaluation, if foreign degree (See list of Credential Equivalency Evaluation entities)
13. ____ Degree equivalency evaluation, if foreign degree (See list of Credential Equivalency Evaluation entities)
14. ____ Official Transcripts (with English translation if applicable)
15. ____ Copy of foreign passport biographic page
16. ____ Copies of all U.S. immigration status documents, if any (e.g. Visa Stamp, I-94, I-20, DS-2019, I-797)
16. ____ Copies of all U.S. immigration status documents, if any (e.g. Visa Stamp, I-94, I-20, DS-2019, I-797)
17. ____ Waiver of two year home residency requirement (if applicable)
18. ____ If currently in H-1B status, copies of paycheck summaries for previous 3 months
18. ____ If currently in H-1B status, copies of paycheck summaries for previous 3 months
For Applicants with Dependents in the U.S.
19. ____ Copies of all U.S. immigration status documents, if any (e.g. I-94, I-20, DS-2019, I-797)
20. ____ Copy of Marriage Certificate and/or Birth Certificate with English translation
21. ____ Copy of dependent's foreign passport biographic page and visa pages (if any any)
22. ____ I-539 Form from the U.S. Citizenship and Immigration Services, completed and signed by the primary dependent (usually a spouse) with supplement completed for all other dependents.
23. ____ Fee (See H-1B Fees)