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WELCOME TO FACULTY DIRECTORY CONTENT MANAGEMENT HELP
For more help please contact:
Please click on the topics below:
FAQ's:
General Information:
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All faculty members have automatic access to their profiles as long as they have a UT Southwestern ID.
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If another person will be responsible for editing a profile the faculty member can delegate access or the designated department administrator can delegate access to the faculty profile.
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In order to keep profiles as current as possible an email will be sent if a profile has not been edited in 3 months.
Searchable Fields:
| Faculty Directory |
Find a Doctor
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Both
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Administrative Title
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Specialty
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First Name
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Recent Publications
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Academic Title
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Department
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Last Name
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Significant Publications |
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School
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Affiliated Hospitals
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Education
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Professional Affiliations
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Department
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Clinical Centers
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Residencies
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Endowed Title
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Centers/Clinics
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Health Plans/Insurance
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Fellowships
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Department Website
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Programs
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Gender
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Honors & Awards
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Lab Website
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Research Interest
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Languages Spoken
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Board Certifications
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Email
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| Bottom Buttons: |
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| Save Draft: |
Saves the content entered but does not launch it to the web. |
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| Next: |
Saves changes and moves to the next page to enter content. |
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| Go Live/Publish: |
Saves and launches edits to the website. |
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| Exit/Logout: |
Exits the profile. Does not save changes. |
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| Cancel Changes: |
Disregards the content entered. |
User Login and Password
In user login box, enter your UT Southwestern ID**. This login will provide access to both the Vignette Content Management System and the Novell network access. Once you have entered your user ID and password, please click on the "Login" button.
**If you do not have a UT Southwestern login, you will not be able to access the Vignette Content Management System. If you need access to either application, please contact your department administrator or Information Security at 87600. Forms for access setup can be found on the public S drive at S:\PUB\INFOSEC.
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My Faculty Index
| Edit: |
Allows you to view and edit the contents of the faculty directory profile(s) you have access to. Click on the radio button next to the faculty member's name and click on the "Edit" button at the bottom of the page. |
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| Enable/Disable: |
Allows you to enable or disable profiles. The profiles will be displayed on the live site only if it is enabled. If you prefer to change the status, click on the radio button next to the faculty member's name and click on Enable/Disable button. Please see the figures below: |
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Enabled example:
Disabled example:
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| Delegate Access: |
Allows faculty member only to delegate access to his/her profile for editing. |
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| Admin Console: |
Allows the designated departmental administrator to delegate access to a faculty profile. |
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If a faculty member is no longer
with UT Southwestern: |
Disable the profile then notify the departmental administrator so that they can "terminate" all access to the profile and remove them from the departmental listings. |
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| Exit/Logout: |
This option allows you to exit the Faculty Directory Management console. Always Logout when you are done working to ensure security. |
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Delegate Access (Faculty Member Only)
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A faculty member can delegate access to their faculty directory profile so that another employee at UT Southwestern is able to create and edit it. |
| Profile Access: |
From this page the faculty member is able to see who has access to their profile and either add user access or remove user access. |
| Add user: |
Grant access to profile by typing the user's UT Southwestern ID into the field then clicking on the "Add User" button. You may add more than one user to the profile by separating the IDs with comas. If you do not know their UT Southwestern ID use the "Address Book" to search by the users name. When you click on add user, your screen will return to the "Delegate Access" page and you will be able to see who you have added. |
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*****When you have completed delegating access, go back to the profile tasks page by clicking on "My Tasks" at the top of the page. If you have finished working in the editor remember to "Log Out." |
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Delegate Access (Departmental Administrator Only)
| Admin Console: |
The designated department administrator can delegate access to a faculty member's (within their department only) profile so that another employee at UT Southwestern is able to create and edit it.
Please Note: Faculty members will always have access to their own profiles.) |
| Choose Faculty Member: |
From this screen choose the faculty member that you want to delegate profile access for. |
| View Access: |
On this page the departmental administrator is able to see who has access to the selected faculty member's profile and either add user access or remove user access. |
| Add user: |
Grant access to profile by typing the user's UT Southwestern ID into the field then clicking on the "Add User" button. You may add more than one user to the profile by separating the IDs with comas. If you do not know their UT Southwestern ID use the "Address Book" to search by the users name. When you click on add user, your screen will return to the "Delegate Access" page and you will be able to see who you have added. |
| Terminate Faculty Profile: |
When a faculty member has left UT Southwestern. Disable their profile if it is live (from the "My Tasks") page. Then in the Admin Console click on Terminate Faculty. This feature will remove all access to the faculty profile and remove them from the system so that their profile can no longer be found on the website. |
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*****When you have completed delegating access, go back to the profile tasks page by clicking on " Return to My Tasks." If you have finished working in the editor remember to "Log Out." |
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Edit - Professional Profile
| Section Links at top of page: |
Click on a section link to edit content on that page. |
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| Find A Doctor: |
If you see patients and want to be included in the Find a Doctor Search you must check this box. You will be found in both Find a Faculty and Find a Doctor. |
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Suffix/Centers, Clinics,
and Other Affiliations: |
Click on the appropriate option(s) and move over to "Selected" box by clicking on the >> arrow button. If yours isn't in the list provided please contact Internet Services (x86484) and it will be added for you. |
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Education
Degree Program Affiliation/
Non-degree Program Affiliation/
School: |
Click on the appropriate option(s) and move over to "Selected" box by clicking on the arrow button. If yours isn't in the list provided please contact Internet Services (x86484) and it will be added for you. |
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Education/
Residencies/
Fellowships: |
Enter the year, institution, and field of study/specialty for each. |
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Board Certification, Honors/Awards, etc.
Board Certifications/
Professional Associations/
Affiliations: |
Enter the appropriate content on each separate line. |
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| Honors and Awards: |
Enter any special awards the professional has received, a brief description of each, and the year in which the award was received. |
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Edit - Clinical Profile
This section is for Find A Doctor participants only. If you did not choose to be included in Find a Doctor you will not have this page to fill out.
| Specialty: |
Select a specialty from the left side and click on the right arrow ( >> ) to add. To select more than one specialty, press and hold down the ctrl key on the keyboard and click on each one then click on arrow. To remove a specialty, click on the specialty from the right side and click on the left arrow ( << ). The limit for adding specialty is 5. If you want to add more specialties, please enter it in the Clinical Interests section. |
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| Insurance Plans Accepted: |
Insurance plans will be generated automatically by a feed from the Corporation. If something is incorrect please contact them. |
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| Clinical Interests: |
Allows you to enter your clinical interests in the field. Please limit to one area of interest per field. |
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Clinical Trial
Involvements: |
Allows you to enter clinical trial involvements, one in each field. |
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| Accepting new patients: |
Allows you to select whether or not you accept new patients. If you accept new patients, click on the radio button next to Yes. If you do not accept new patients, click on the radio button next to No. |
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| Hospital Affiliations: |
Select a hospital affiliation(s) from the left side and click on the right arrow ( >> ) to add. To select more than one hospital, press and hold down the ctrl key on the keyboard and click on each one. To remove a hospital , click on the hospital from the right side and click on the left arrow ( << ). If you don't have any hospital affiliations, click on No Hospitals, and click on right arrow ( >> ). Hospital Affiliations is a required option. |
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Add, Edit or Remove clinics
| Add a clinic: |
Click on the Add button.In the section for Add (see the figure below), select clinic by clicking the drop down arrow, enter the Clinic Location, Phone number and Fax number. Select the Clinic Hours from Monday through Sunday. Click on the Submit button to add the content you entered. |
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| Edit: |
Select the clinic you prefer to edit by clicking on it and click on Edit button and make the changes you prefer to make. After you finished with editing, click on submit button to make changes effective. |
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| Remove: |
Select the clinic you prefer to remove by clicking on it and click on Remove button. |
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Edit - Research
| Research Overview: |
Allows you to enter details about research interests, current and past findings, etc. By filling this section out you will be included in the "Search by Research Interest" for UT Southwestern Medical Center. Please update regularly. |
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| Research Interests: |
Allows you to enter your research interests in the field provided. Please limit to one area of interest per field. By filling this section out you will be included in the "Search by Research Interest" for UT Southwestern Medical Center. Please update regularly. |
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| Active Grants: |
Allows you to enter active grants you are currently involved with. |
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Publications
| Add a publication: |
Click on the Add button. In the section for Add (see the figure below), please enter the Title, Authors, Published in, Issue and Pages. To add the Publication Date, select the Month and enter the Year. Click on Browse button to select and upload an abstract or full document from your files to the Internet Content Management System. Click on the Submit button to add the content you entered. |
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| Edit: |
To edit a publication you added, click to select the publication you prefer to edit and click on Edit button and make the changes you prefer to make. After you finished with editing, click on Submit button to make changes effective. |
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| Remove: |
To remove a publication, select the publication you prefer to remove by clicking on it and click on Remove button. |
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| Size Limit: |
You can have a maximum of 5 Recent Publications and 5 Significant Publications listed. You can change them out at any time. Please update regularly. |
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| Research Interest Search: |
In order to be updated and found in the Research Interest Search you must update the Research Interest and/or Research Overview fields.
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| Save: |
Click on Save Draft to save the content you entered. Click on Next to go to the next page. Click on Exit/Logout to exit the console. Click on Cancel Changes to disregard the content you entered. If you click on Next or Exit/Logout without saving changes, you will lose all the data entered. |
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Edit - Personal Profile
| Biographical Sketch: |
Allows you to enter biographical sketch in the text area. You may enter the content directly in to the text area or copy and paste from another application such as Microsoft word or notepad. |
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| Photograph: |
Faculty photograph will generate automatically if you have had your image taken by Biomedical Arts. If you would rather not have your picture visible, uncheck the checkbox next to Display Photograph. |
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| Languages: |
This option allows to add the language(s) you speak. Click on the languages from the left side to select and click on the right arrow ( >> ) to add. If you want to select more than one language, press and hold down the ctrl key on the keyboard and click on each one. To remove a language you added, click on the language from the right side and click on the left arrow ( << ). Select only the languages in which you are fluent enough to serve patients or communicate in an office/lab situation. |
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| Include a Link: |
This section allows you to add links that will be included on all pages of your profile. The top box is for the title of the link and the box directly below the title is for the URL. Please make sure the URL is written correctly. The links are subject to review and approval by UT Southwestern administration. |
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| Limits: |
You can include a link to your department, lab, and one additional link. These will all be visible on each page of your profile.
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| Save: |
Click on Save Draft to save the content you entered. Click on Next to go to the next page. Click on Exit/Logout to exit the console. Click on Cancel Changes to disregard the content you entered. If you click on Next or Exit/Logout without saving changes, you will lose all the data entered. |
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Edit - Contact
| Office Contact Information: |
Allows you to enter your office contact information. Please enter Building and Room, Mail Code, Campus Phone number and e-mail address. You may choose to display the email address by checking the checkbox next to Display Email. The Address is generated automatically and is supplied through OAS. If there are any errors, please contact your department administrator for corrections. |
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| Save: |
Click on Save Draft to save the content you entered. Click on Preview to view all the data you entered. Click on Exit/Logout to exit the console. Click on Cancel Changes to disregard the content you entered. If you click on Exit/Logout without saving changes, you will lose all the data entered.
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