Post-Approval Monitoring

Post-Approval Monitoring (PAM) reviews are conducted by the Institutional Review Board (IRB) staff on a regular basis, using a systematic method to monitor compliance with IRB-approved research protocols. PAM reviews are used to identify areas for improvement and suggest recommendations based on existing policies and procedures. At least four reviews are completed each month.

IRB selects studies based on but not limited to the following criteria: high-risk studies, high-enrolling studies, Principal Investigators (PI) with a large volume of studies, PI-initiated studies, reported or potential non-compliance, and FDA-regulated trials.

Once the IRB determines which study will be monitored, the IRB will email the Principal Investigator, Research Coordinator, and Primary Administrative Contact with the IRB-approved protocol(s) that has/have been selected for review. A monitoring visit will be scheduled within 45 days, at a mutually convenient time.

The following will be the items that IRB will review during PAM visits:

  • Regulatory documentation (protocols, adverse event documentation, IRB approval letters, etc.)
  • CVs for the principal investigator and co-investigator(s)
  • Signed and dated delegation log/signature Logs
  • 1572, if applicable
  • 1571, if applicable
  • Monitor logs and monitoring documentation, if applicable
  • Subject research records, including inclusion/exclusion confirmation documentation
  • Drug accountability documentation, if applicable
  • Signed informed consent documents
  • Signed HIPAA authorization documents
  • Enrollment logs

For additional questions about PAM visits please contact the IRB office at 214-648-3060 or by emailing irb@utsouthwestern.edu.