Outside Activities Employment (OAE) Checklist
Who needs to submit an OAE to request approval?
OAE Required | OAE Not Required |
---|---|
Faculty member | Emeritus or volunteer faculty appointment |
Employee | Contract, temporary, or “as needed” worker |
Which outside board service, employment, or activities do I need to request approval?
Employment/Activity/ Board Service | Examples | Complete an OAE? |
---|---|---|
Outside Board of Directors | ||
Paid | Yes | |
Unpaid | Yes | |
Exceptions: | ||
Primarily Personal (not professional) | Board service on municipal boards; neighborhood association boards, boards of political clubs/associations, youth sports/recreation leagues, or affinity groups/clubs | No |
Primarily Religious-Personal | Your child’s private religious school
Your place of worship’s Planning Committee |
No |
Outside Employment | ||
Working at a store; consulting; speaking; advisory board; moonlighting; contract work; providing patient care outside of UT Southwestern; providing security services. | Yes | |
Outside Activities | ||
Paid | Running a side business; working as independent sales consultant (Mary Kay™, for example). | Yes |
Unpaid if related to your institutional responsibilities | Using the same professional skills required in your UT Southwestern job for an outside organization. Examples include but are not limited to volunteering medical attention at a charity marathon if you are a nurse/doctor (excluding UTSW-sponsored events) and providing accounting services for a church if you are an accountant at UTSW. | Yes |
Pre-Approved Activities | Examples | OAE Required? |
---|---|---|
|
Fire Chiefs Association of Broward County (Not-for-profit organization of municipal and county fire chiefs to promote education of their personnel);
Citizen CPR Foundation; (501c3 Educational Organization) EMS World Expo CurePSP Western Family Conference |
No |
When do I need to request approval of an OAE?
Thirty (30) calendar days before initiation of the outside employment, board service, or activity, and at a minimum before any binding commitment has been made to engage in the employment, service, or activity.
How often do I need to submit an OAE for approval?
Non-exempt employees | Annually |
Exempt employees and faculty members | Term of outside employment, board service, or activity |