Promotion, Probation, and Dismissal
When a student completes the course requirements of an academic session satisfactorily, he or she is promoted to the next year’s class provided there are no reasons that make the procedure unwise.
When an academic deficiency is incurred, the student is referred to a Student Promotions Committee, which is composed of representatives from each teaching department of the school. Its function is to review all important aspects of each student case referred to it and to make appropriate recommendations to the Dean.
The Committee, working within established guidelines, will determine a remediation plan, which may include repeating the work or the specific courses in which deficiencies exist or removal of the deficiency by whatever means the committee may propose. Serious or multiple deficiencies may result in dismissal.
Generally, a student who is required to remediate course or deficiencies not requiring the repeat of an academic year shall be placed on “academic warning” and remain as such until all coursework is successfully remediated. Any failure during the period of academic warning will automatically prohibit the student from progressing to the next academic year and will result in an upgrade of action as determined by the Student Promotions Committee.
A student who is required to remediate course or deficiencies requiring the repeat of an academic year shall be placed on “academic probation” and remain as such until successful completion of the entire repeated academic year. Any failure on probation will result in upgrade of action contingent upon immediate review by the Student Promotions Committee. The committee and the academic departments concerned may require the student to retake courses previously completed with a passing grade.
In situations where a student satisfactorily completes courses previously taken, the transcript will record both grades. If a graded clerkship was completed with a passing grade on both attempts, the final grade will be the average of the two recorded grades. In the case of Medical School pre-clerkship grades with Pass/Fail status, the grade from the first attempt was a Fail and the course was completed with a passing grade on the second attempt, the final grade will be a Pass (regardless of what grade was earned on the second attempt) and will count for 2.0 grade point (out of 4.0) for purposes of grade-average calculation.