General Information

Campus Security

In accordance with federal law, the University prepares an annual security report containing information about campus security policies and campus crime statistics. This information is available to all current students and employees via the UT Southwestern Police Department page.

Applicants for enrollment or employment may obtain a copy of the annual security report by writing to University Police, UT Southwestern, 5323 Harry Hines Blvd., Dallas, TX 75390-9027.

To report a campus emergency, dial 911. To contact University Police for nonemergency matters, dial 214-648-8311.

Back to Top

Campus Carry

UT Southwestern follows all federal and state laws that pertain to weapons – including handguns – on its campus, while striving to provide a campus environment in which students, post-graduate trainees, staff, faculty, vendors, patients, and visitors can focus on their studies, research, work and receipt of medical care with minimal distraction.

The possession of a weapon by an individual anywhere on property owned or controlled by UT Southwestern is strictly prohibited – unless it is a concealed handgun carried by an individual holding a valid license to carry (LTC) a handgun in ways that are consistent with state and federal law, as well as UT Southwestern policy. UT Southwestern property includes streets, sidewalks or walkways, parking lots, parking garages, off-campus leased facilities, and any facility over which UT Southwestern has control. It also includes UT Southwestern owned or leased vehicles.

The carrying of a firearm openly on UT Southwestern property is strictly prohibited.

Any LTC holder who carries a handgun on campus, including within a backpack or purse, must carry it in a holster that completely covers the trigger and the entire trigger guard area, and maintain it on their person at all times. A LTC holder may not carry a partially concealed or wholly visible handgun on or about the LTC holder’s person, or intentionally or knowingly display the handgun on UT Southwestern property in plain view of another person, regardless of whether the handgun is holstered.

UT Southwestern strictly prohibits the carrying of concealed handguns in patient areas; campus childcare and playground facilities; and buildings with laboratories where greater than 50 percent of the net assignable square feet in the building contains chemicals, biologic agents, and/or potentially explosive gases.

A map of UT Southwestern property on which allowable areas for the carrying of a concealed handgun by a LTC holder are demarcated in yellow. The locations demarcated in pink indicate areas where concealed handguns may not be carried. 

Back to Top

Emergency Response

The Employee Emergency Response Guide provides an understandable and accessible reference for use in emergency situations in order to promote the safety of the UT Southwestern community.

This guide addresses the most common and most likely emergencies that employees and visitors may face on the UT Southwestern campus. Student enrolled in any of UT Southwestern’s three schools can access the guide at Emergency Reponse page. 

University officials, the UT Southwestern Emergency Management Committee, and the Office of Safety and Business Continuity have developed this guide into segments, which are updated periodically. It is recommended that all students review the guide and discuss how you and your team would act in various emergency situations before the event. By becoming familiar with the responses prior to emergencies, we can ensure a faster, more reliable response to emergency situations and increase the safety of our campus community. 

At UT Southwestern, officials monitor TV, radio, and other communications to keep on top of any emergency situations that may impact the campus. As the situation requires, administration or emergency personnel will provide regular updates on conditions and recommended actions that the campus community should take, such as evacuation, shelter‐in‐place, and the “All Clear” signal.

In case of an emergency, information will be communicated by a combination of the following:

Back to Top

Building Public Address (PA) system

Most buildings are equipped with fire panel systems that have a public address capability. Emergency personnel are trained to use these systems in emergencies in order to make announcements to the entire building regarding evacuation, shelter in place, etc.

Back to Top

UT Southwestern Emergency Information Line

Phone: 214‐645‐8879

In the event of a disaster that affects all or part of the campus, a number has been provided that students, faculty, and staff can call to hear general instructions as to what course of action they should follow. The message will be updated as information becomes available. 

Back to Top

UTSW Alert

UT Southwestern developed the UTSW Alert system to communicate official information during an emergency or crisis situation that disrupts normal operations of the UT Southwestern campus or threatens the health or safety of the campus community.

UT Southwestern faculty, staff, and students listed in the HRMS database will be automatically enrolled in UTSW Alert to receive email alerts, Short Message Service (SMS), text messages, and/or telephone calls to their business, home, or personal mobile phone numbers. This information should be verified and updated annually or as information changes in PeopleSoft.

Users will be provided with emergency messages that will include information about the emergency event, how best to respond, and where to receive further information. 

If you have any questions, recommendations, and concerns about this process, please discuss them with your supervisors or contact the Office of Safety and Business Continuity by campusemergency@utsouthwestern.edu.

Back to Top

Fire Security

UT Southwestern is committed to protecting the safety of those who work on, study at, or visit the campus, and to safeguarding the resources under its stewardship. UT Southwestern works to maintain a campus that is free of recognized hazards and in compliance with applicable local, state, and federal fire and life safety codes, as well as occupational safety best practices.

UT Southwestern complies with the fire and life safety standards and recommendations currently adopted by the Texas State Fire Marshal’s Office, as they may be amended from time to time. While UT Southwestern, by virtue of being a state agency, is not covered by the Occupational Health and Safety Act of 1970 (OSHA), UT Southwestern refers to standards adopted under OSHA in assessing and managing occupational safety risks and improving workplace practices and operations.

Environmental Health and Safety (EH&S), working in coordination with the Occupational Safety and Fire Protection Committee (OSFPC), is responsible for ensuring compliance with these standards and best practices. Through its Fire and Occupational Safety Program, EH&S conducts periodic inspections of campus facilities and construction sites to ensure compliance with fire and life safety standards, as well as to identify workplace safety or housekeeping issues in order to prevent workplace injuries and improve workplace practices and operations. Deficiencies and corrective actions identified through the inspection process are reported to appropriate Department or Center personnel. 

Back to Top

Gang-Free Zones 

Premises owned, rented, or leased by UT Southwestern, and areas within 1,000 feet of the premises are "gang-free" zones. Certain criminal offenses, including those involving gang-related crimes, will be enhanced to the next highest category of offense if committed in a gang-free zone by an individual 17 years of age or older. See Texas Penal Code, Section 71.028.

Back to Top

Hazing

Hazing is prohibited by state law (Sections 37.151–157 and 51.936, Texas Education Code), by the regents’ Rules and Regulations, Rule 50101, and by the UT Southwestern Handbook of Operating Procedures. The term “hazing” is defined broadly by statute to mean any intentional, knowing or reckless act occurring on or off the campus of an educational institution that endangers the mental or physical health or safety of a student for the purpose of pledging, being initiated into, affiliating with, holding office in, or maintaining membership in any organization whose members are, or primarily include, students at an educational institution.

Hazing, whether it occurs on or off campus, via electronic means, or with or without the consent of the student, is prohibited, and violators are subject to criminal prosecution and to student disciplinary action by the institution.

It is an offense not only to engage in hazing but also to encourage hazing, to recklessly permit hazing to occur, or to fail to report hazing that has occurred or is being planned. Any person reporting a specific incident involving a student to the dean or other appropriate official of the university is immune from civil or criminal liability that might otherwise be incurred or im­posed as a result of the report. 

Back to Top

Inclement Weather

UT Southwestern will remain open regardless of weather conditions. Students must use their own judgment with regard to personal safety; however, student responsibilities are not obviated by weather conditions. If a student reasonably believes traveling in such weather would be hazardous, the student will be expected to make up missed classwork.

Back to Top

Infectious and Environmental Hazards

Contact with patients is an integral part of the medical education at UT Southwestern. Contact with patients may entail exposure to hazards. Such hazards include exposure to patients with contagious diseases that can be transmitted to students and other health care providers by way of airborne droplets or needle-puncture wounds involving infected body fluids. Examples of these diseases include tuberculosis, hepatitis B, and AIDS.

Although the risk of contracting serious illness from these hazards is very small, UT Southwestern seeks to reduce incidents of students’ exposure to infectious diseases and environmental hazards. For example, students are required to obtain the hepatitis B vaccine prior to enrollment and receive a skin test for tuberculosis intermittently during their enrollment. Students receive training in proper blood-drawing techniques and patient-isolation policies prior to the intense clinical exposure of medical school.

Students also receive a communication from Student Health Services outlining the proper course of action should a hazardous exposure occur. In addition, physicians are available to advise students and answer any questions through Student Health Services. The school reserves the right to restrict patient contact by a student believed to pose a risk to the health of patients.

Should a hazardous exposure occur, the medical school will cover the costs of initial testing and any medically indicated prophylactic treatment not covered by insurance. The individual student will be responsible for all remaining costs that may result from the hazardous exposure. Students are strongly urged to obtain their own comprehensive health insurance in case an unexpected illness or injury occurs.

Information on disability insurance is available through the Office of Enrollment Services.

Back to Top

Institutional Completion, Graduation Rates

In accordance with the federal Student Right-to-Know and Campus Security Act, the university produces a report of the completion or graduation rates of certificate- or degree-seeking, full-time students entering the University and distributes this report by campus mail. It is readily available to all students. Any prospective student may, upon request, obtain a copy of the graduation report prior to enrolling or entering into any financial obligation by writing to the Office of Enrollment Services, UT Southwestern, 5323 Harry Hines Blvd., Dallas, TX 75390-9096.

Back to Top

Intellectual Property

Intellectual Property Complete rules and guidance for the management and disposition of technology developed in the course of research at UT Southwestern, including licensing, distribution of royalties, handling of income generated by the sale or licensing of tangible by-products of research, including relevant policies regarding copyrighted material can be found in Chapter 13 – Intellectual Property (INP) of the Handbook of Institutional Policies and Operating Procedures.

Back to Top

Information Resources

Students are expected to observe ethical, responsible behavior in using UT Southwestern information resources. UT Southwestern information resources are the property of UT Southwestern and are intended to support authorized research, instruction, patient care, and administrative activities. Access to these information resources is a privilege. Users must use UT Southwestern information resources for UT Southwestern business only and not for personal use, except for acceptable incidental personal use permitted by UT Southwestern policy.

As UT Southwestern property, all UT Southwestern information resources are subject to access and monitoring without notice to the user for any purpose consistent with the duties and missions of the institution, including without limitation responding to public information requests, court orders, subpoenas or litigation holds, conducting maintenance, or conducting inventories or investigations. Complete rules and guidance for use of UT Southwestern information resources can be found in Chapter 6 – Information Security, Privacy and Resources (ISR) of the Handbook of Institutional Policies and Operating Procedures.  

Back to Top

Missing Persons

Individuals concerned about the well-being of a person from UT Southwestern can contact the University Police at any time by dialing 311 from a University phone or 214-648-8311 from a cell phone or off campus phone. The Southwestern Medical Park Apartments management can be contacted at 214-956-9300. When a caller generates a missing-person report, dispatch will make a record of the call with the name and number of the caller. The record shall indicate the relationship between the caller and the resident, as well as the last time and place the caller saw or heard from the resident or student. Concerned individuals are encouraged to share any information that may be relevant to locating the absent resident. UT Southwestern Police will take appropriate action to investigate the report and determine whether the situation rises to the level of an emergency, including (but not necessarily limited to) visiting the room where the resident lives.

Depending on the circumstances, additional appropriate steps may include attempts to contact the potentially missing resident‘s roommate or friends to ascertain the resident‘s whereabouts, contacting the student‘s workplace, checking access card usage, or attempting to contact the missing student via email, cell phone, and/or room phone. In addition, the appropriate Deans or their designee will be notified. If a student has identified a confidential contact, UTSW will notify that individual no later than 24 hours after the student is determined to be missing.

Back to Top

Student Organizations

A number of organizations offer students opportunities for association with individuals of shared interests or backgrounds. These organizations provide personal and professional development opportunities for members and add value to the individual school and community. Any student organization seeking to become a registered or sponsored student organization must comply with the procedures set forth in the Student Organization Manual, which is published by and maintained in the Office of Student and Alumni Affairs. Each student organization, whether registered or not, must conduct the affairs of the organization in accordance with the Regents’ Rules, UT Southwestern's Handbook of Institutional Policies and Operating Procedures, and the Student Organization Manual. 

A list of organizations is available from the Bryan Williams, M.D. Student Center or on the UT Southwestern on the Student Organizations page.

Back to Top

Student Travel 

Students traveling more than 25 miles from the UT Southwestern campus to activities organized, sponsored, and funded by the institution are subject to the UT Southwestern student travel policy. The student travel policy includes the required use of seat belts by all motor vehicle passengers, the prohibition of any alcohol or illegal substances, passenger limitations, licensing and training of all vehicle operators, proof of insurance and vehicle inspection, and the legal operation of motor vehicles. Reimbursement for travel from UT Southwestern funds, including student organization funds, is subject to UT Southwestern policies and procedures pertaining to the documentation of reimbursable expenses.

No registered student organization may require its members to travel at any time. Should a student organization sponsor optional travel for its members, the organization must submit an Intent to Travel Form to the Director of the Bryan Williams, M.D. Student Center or the Postdoctoral Affairs Office at least four (4) weeks before domestic travel and two (2) months before international travel. With the exception of postdoctoral associations, the organization must submit a detailed trip itinerary, roster identifying all travelers (including non-students), and completed Release and Indemnification forms for all travelers, to the Office of Student and Alumni Affairs no later than 48 hours before departure. Copies of the student travel policy and required forms are available from the Office of Student and Alumni Affairs.

Tobacco Restrictions

Smoking and the use of tobacco are prohibited on the campus of UT Southwestern.

Back to Top

Use of University Name

The University seal, logo and the names UT Southwestern Medical Center, The University of Texas Southwestern Medical Center, Southwestern Medical Center, UT Southwestern Medical School, UT Southwestern Graduate School of Biomedical Sciences, and UT Southwestern School of Health Professions are registered trademarks of The University of Texas System. UT Southwestern policies and procedures governing the use of the University name and registered trademarks can be found in Chapter 2 – Administration (ADM) of the Handbook of Institutional Policies and Operational Procedures.

Back to Top