VA North Texas Health Care System Requirements
Steps 1-3 must be completed before your VA computer access can be requested. VA HR processing can be done starting in late March 2016 but must be completed no later than June 16, 2016, in person in Dallas on either a Tuesday or Thursday between 9–11 a.m. or 1–3 p.m. Please take this into consideration as these deadlines are non-negotiable. A good time to accomplish this may be when you are visiting Dallas looking for housing.
Step 1: Dallas VA HR Processing
Please complete the following VA Forms and present them to HR (see map) in the following order:
- Clinical Trainee Checklist
- Appointment Letter (leave date blank)
- Form SF-61-Appointment Affidavits (can be notarized at Dallas HR Office)
- Form I-9 Employment and Eligibility Verification
- Form 100-2850D-Application for Health Professions Trainees
- Form OF-306-Declaration of Federal Employment (page 2: sign both places on 17a and 17b)
- OFI Form 86C-Special Agreement Check (SAC) (complete 1-8)
- SAC Form (add telephone number, name, and Social Security number)
HR Processing can only be done at the Dallas VA in person on either a Tuesday or Thursday between 9–11 a.m. or 1–3 p.m. No Appointment Necessary. Take your original VA forms and two matching original government-issued ID Forms (state issued driver’s license, Social Security number, passport). After processing, if you have not been fingerprinted at your local VA, immediately go to be fingerprinted next door in Building TT-49.
Deadline is June 16, 2016.
Step 2: VA Fingerprinting
Courtesy fingerprinting can be done at your local VA Facility before you process in at the Dallas VA (please follow the steps below). Be sure to take the Memorandum Request Form and Courtesy SAC Form and two matching government-issued ID Forms (state-issued driver’s license, Social Security number, U.S. passport, etc., originals only). Fingerprinting can also be done at the Dallas VA (Building TT-49) if you are presently living in Dallas or visiting Dallas on a Tuesday and Thursday between 9–11 am. and 1–3 p.m.
Steps for Courtesy Fingerprinting:
Call your Local VA HR department where you want to have the “courtesy fingerprinting” done and obtain a name/number of their HR fingerprinting contact person.
Call the Dallas VA HR Suitablility/PIV Office (Antronelle Jenkins 214-857-1699; Kendrick Magee 214-857-4563; or Don Yeater 214-857-1702) with your Local VA contact information to coordinate between the two VAs. They will give you the SON#, SOI#, and OPAC-ALC# that you will put on the Memo Request Form.
Step 3: Mandatory VA TMS Training Course
You must complete VA course entitled “Mandatory Training for Trainees, VA 3185966” BEFORE your codes can be requested. Self enroll using your Gmail or a permanent email address. To self-enroll, click on "CREATE NEW USER" using VA Location Code (NTX); VA POC First Name (Vicky); VA POC Last Name (Robertson); VA Point of Contact email address (email@example.com), complete course, and print certificate. Please let me know if you have already self-enrolled at another VA and I will request your account transferred to the Dallas VA. After completing course, please print and email a copy of the certificate to Vicky Robertson. firstname.lastname@example.org
Step 4: Additional Forms
Additional forms are needed for the Medical Service Administrative Office. Please email to Vicky Robertson. email@example.com
Step 5: Name Badge/Non-PIV Card
After you start at the VA, you will be contacted by Vicky Robertson to have your picture taken in HR PIV Office (Building TT-49) for card. When you go to HR for the picture, take two forms of matching government ID (originals only). HR will notify us when your card is ready to be picked up and we will email you for pickup. This card will be used as:
- VA Name Badge (use UT Southwestern/Parkland name badge until you receive VA name badge)
- Write outpatient narcotics
- To log into the VA remotely
Step 6: Computer Codes and Computerized Patient Record System (CPRS) Training
CPRS training and access codes will be held during your IM Orientation Week, on Tuesday, June 28, 2017, from 10 a.m. to 4 p.m. in the Medical Service 8th floor conference room (Building. 2, Room B815). You will be provided transportation from the South Campus to the VA on the morning of June 28.