You Are In: Now What?

Congratulations! You have been accepted into the UT Southwestern Medical School. Now what? Here is some advice with recommendations for how you spend the months leading up to the start of classes in the fall, plus some to help prepare you for medical school.

We have organized things chronologically where possible and we have provided links to other sources of information that might be useful. Students are admitted throughout the year, so this information will allow all to prepare for the beginning of your first year in Medical School.

A few important dates:

  • MS0 Weekend: February 10–11, 2017
  • School Starts: August 7, 2017
  • Orientation Program: August 7–10, 2017
  • PRE+OP (weekend retreat): August 11–12, 2017
  • White Coat Ceremony: October 7, 2017

Class of 2021 Checklist: Monthly To-Dos

January 2017 
February 2017 
March through May 2017 
June 2017 
July 2017 
August 2017 

Download a printable checklist.

January

RSVP to MS0 Weekend

MS0 Weekend is a weekend held in the spring of each year, when we invite the newly accepted medical students to campus to convince you UT Southwestern is the right school for you. Student activities on MS0 Weekend include information about campus life, research and global health opportunities, small group meetings, information on where you might live, and a tour of the exciting Dallas Arts District.

The weekend also provides a great chance to meet new classmates and see a performing arts showcase of UT Southwestern’s rich, multicultural environment. There are opportunities to stay with a current student to enrich the weekend further. Visit the MS0 Weekend website for more details.

Apply for Student Financial Aid Using FAFSA

No deadline, but the sooner the better.

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February

Attend MS0 Weekend

Join us for MS0 Weekend for a second look. Visit the MS0 Weekend website for more details.

Not able to join us for the MS0 weekend? Download the materials. The packet includes information on laptop requirements, academic programs, electives, student organizations, the housing survey, and more.

Laptop Requirement

Laptop Verification Form due 7/14/17.

All medical students are required to have a laptop with specific requirements and specifications. Review the Laptop Requirements FAQ before purchasing a laptop.

Apply for Student Financial Aid

Fill out the Free Application for Federal Student Aid (FAFSA). See tips in January section!

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March–May

Getting Financial Aid at UT Southwestern: First, file the FAFSA if you haven’t!

  • If you filed a FAFSA for the upcoming year by February 1, you should receive a Financial Aid offer from UT Southwestern in the mail. If you haven’t, review any incomplete “To Do List” items on your Student Self-Service Center.
  • Within the Student Self-Service Center, click on “Accept/Decline Awards” near the center of the page. You can click on the name of each award to see application information as well as renewal requirements and other information. Use this screen to accept any loans you wish to utilize.
  • Check your “To Do List” on the Student Self-Service Center often. Requirements and requests from our office can change throughout the spring and summer.

Complete All Financial Aid Processing Requirements

As with most financial aid matters, the earlier the better!

  • If you are a Federal Direct Stafford Loan recipient, you must e-sign a "Master Promissory Note" (MPN) at studentloans.gov. You may also need to complete Entrance Counseling on that site if you haven’t borrowed this type of loan before. Funds will not be disbursed in August if these steps are not completed.
  • Contact the Student Financial Aid office if you need help. financialaid@utsouthwestern.edu

Resolve Multiple Offers of Admission

Deadline 4/30/17.

If you received an offer of acceptance from more than one Medical School, you must choose the specific medical school you’ll attend by April 30th, and officially withdraw your application from those schools you won’t attend.

Keep Your Contact Information Current

Throughout your admission and enrollment.

UT Southwestern will send emails and mailings about tasks that need to be completed before enrolling. Keep your mailing address updated on the Student Self-Service page.

Set Up Your UT Southwestern Email Account and Security Questions

No later than 5/1/17.

UT Southwestern will issue an email logon and password to you after you accept the Offer of Admission. In May, all University correspondence will be directed to your utsouthwestern.edu account (MyUTSW access only).

Submit Final College/University Transcripts

Due 8/1/17.

Submit all final official transcripts (including Spring grades and/or degrees conferred) to the UT Southwestern Office of Enrollment Services:

Office of Enrollment Services
UT Southwestern Medical Center
5323 Harry Hines Blvd
Dallas, TX 75390-9162

The final transcript deadline is August 1.

Complete Immunization Requirements

Due 8/1/17.

  • UT Southwestern requires completion of all immunization requirements in advance of the first day of classes.
  • Schedule your immunizations to be complete by August 1, including those that require multiple vaccinations/series.
  • The immunization for meningitis must be documented at least 10 days before the start of school. Students 22 years of age or older are exempt from the meningitis requirement.
  • Contact Student Health Services with questions regarding the required immunizations. Student Health Services is open 8 a.m. – 5 p.m., Monday through Friday. Student Health Services is located on the eighth floor (U8.409) of the James W. Aston Ambulatory Care Center on South Campus, and can be contacted at: UT Southwestern Medical Center, Student Health Services, Phone: 214-645-8690.

Apartment Hunting

No deadline.

  • UT Southwestern has limited campus housing. Options can be found on the campus housing page. Additional information is available in the Housing survey.
  • Housing survey
  • There are also a number of apartment complexes not associated with UT Southwestern.
  • Check out the class Facebook page for classmates looking to share housing with you.

Admissions Deferral

Deferral request application deadline 6/1/17.

Students admitted to UT Southwestern Medical School may request a one-year deferral. The deadline for submitting deferral request applications is June 1.

If the deferral is approved, the applicant's place in the entering class to which he/she was originally admitted will be transferred to the following year's entering class. Requests received by the June 1 deadline are generally approved.

Accepted applicants interested in seeking a deferral should download the medical school deferral application and submit it as soon as possible to the Enrollment Services Office. See more deferral information.

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June

Deferral Request Application Deadline: June 1, 2017

Health Insurance Waiver Site Opens: Late June

  • UT Southwestern requires all students maintain health insurance coverage while enrolled throughout the Medical School curriculum.
  • The State of Texas has contracted with Academic Health Plans (AHP) to provide an affordable insurance option.
  • However, you may choose any private insurance company. If you plan to use health insurance coverage through an agency other than AHP, you must indicate what provider you are using through an AHP-hosted waiver request site no later than August 7, 2017.
  • The waiver site will open on or about June 26.
  • Your waiver request will be reviewed by AHP to ensure your policy meets coverage requirements.
  • Additional information will be sent to your UT Southwestern email.

Stay on Top of Any Incomplete Financial Aid Requirements

As with most financial aid matters, the earlier the better!

  • First, file the FAFSA if you haven’t!
  • If you are a Federal Direct Stafford Loan recipient, you must e-sign a "Master Promissory Note" (MPN) at studentloans.gov. You may also need to complete Entrance Counseling on that site if you haven’t borrowed this type of loan before. Funds will not be disbursed in August if these steps are not completed.
  • Contact the Student Financial Aid office if you need help. financialaid@utsouthwestern.edu

Check your UT Southwestern email account frequently

Throughout your admission and enrollment.

Get a jump on all that’s due in July and August

Due July 5

  • RSVP to PRE+OP Retreat and Orientation; Instructions and link will be emailed.
  • Complete your “What is your DISC (Dominance, Influence, Steadiness, Conscientiousness) Style?” This is a behavioral style assessment that will help us place you into small groups including TBLs. You will learn more about what DISC stands for and about your own and others’ styles at orientation. Instructions and link will be emailed.

Due July 14

  • Laptop requirement met. (Purchase UT Southwestern Laptop package OR submit Laptop Verification Form.)

Due August 1

  • Submit Completed Immunization Documentation
  • Submit Final College/University Transcripts.
  • Complete Background Check.
  • Complete Drug Screen.

Due August 6

Due August 7

  • Health Insurance Waiver documentation due.
  • Purchase Disability Insurance (optional).
  • Final order and fees due for supplies for the Human Structure Course if ordered through UT Southwestern student organizations.
  • Credentialing documents. Pack your identification documents and bring them with you! Original government-issued identification documents with exactly-matching names are needed. U.S. Citizens need: Passport or Driver’s License and Social Security card. Non U.S. citizens must bring original green card (I551) or appropriate visa, passport, and driver’s license.

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July

Register for MS1 Orientation-Southwestern Style events and the Pre-Registration Education Orientation (PRE+OP) Weekend Retreat

Due 7/5/17.

PRE+OP’s vision/mission is to develop and foster a program that builds on the UT Southwestern foundations for developing a student community environment that enhances learning and social interaction. You will receive an email with instructions on how to register for events associated with the MS1 Orientation – Southwestern Style and the PRE+OP weekend retreat scheduled for the Friday/Saturday of orientation week.

What Style are You? DISC.

Due 7/5/17.

Learn about yourself and your peers and significant others through the DISC behavioral style assessment. It will be invaluable as you begin to work closely in groups as part of your team-based learning groups, Human Structure dissection groups, and on clinical teams. You will be sent a link to complete this assessment, which will be due in early July.

Laptop Requirement

Laptop Verification Form due 7/14/17.

All medical school students are required to have a laptop meeting specific requirements/specifications. Review the Laptop Requirement FAQ before purchasing a laptop.

July 14 is the submission deadline to verify you have met the laptop requirement by submitting the Laptop Verification Form. If you will be purchasing your laptop from the University Store, plan for two weeks to place and complete your order.

Sign Up for Direct Deposit

Recommended by mid-July.

Direct Deposit is strongly encouraged by the Office of Student Financial Aid and the Student Accounts office. It is by far the fastest way for your financial aid to get to you when you need it! You must sign up by mid-July for your financial funds to be available on or about August 1.

Update our Student Center Page

Recommended by mid-July.

For hospital credentialing you must add your SSN and Driver’s License number to your Student Center page (Demographic Information).

Important Training Modules

Available mid-July, due August 6.

  • Now that you are officially a member of the health care team, you will need to complete important training that will ensure you understand your responsibilities related to patient privacy, ethics, and how to interact with your peers and other health care professionals. This training will also allow you to access at our partner teaching hospitals. Please complete these modules prior to the start of school.
  • HIPAA training and Information Security in Taleo Learn: All health care professionals are required to complete HIPAA (Health Insurance Portability and Accountability Act) training to ensure that personal health information and medical records are protected and kept private. Many if not most of you already completed this training if you came for clinical rounds during your interview weekend. If not, you will need to complete this training (2016-2017 HIPAA and Information Security Training Learning Plan) via Taleo Learn. Available mid-July, due August 6.
  • Title IX – Campus Sexual Violence Elimination Act (Campus SaVE Act) training module in Everfi: This important required training to help us ensure that we all work toward a safe and secure campus environment free from sexual violence and harassment. Instructions will be emailed
    Available mid-July, due August 6.
  • Children’s Medical Center CART training module: Information will be emailed.
    Available mid-July, due August 6.
  • EPIC Training in Parkland Pathways: Information will be emailed.
    Available mid-July, due August 6.

Stay on Top of Any Incomplete Financial Aid Requirements

As with most financial aid matters, the earlier the better!

  • First, file the FAFSA if you haven’t!
  • If you are a Federal Direct Stafford Loan recipient, you must e-sign a "Master Promissory Note" (MPN) at studentloans.gov. You may also need to complete Entrance Counseling on that site if you haven’t borrowed this type of loan before. Funds will not be disbursed in August if these steps are not completed.
  • Contact the Student Financial Aid office if you need help. financialaid@utsouthwestern.edu

Peek Ahead

Especially at the to-do items with an August 1 deadline.

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August

Due August 1

Sign Up for Direct Deposit, if you haven’t already

Sign up as early as possible. Signing up by mid-July is strongly encouraged by the Office of Student Financial Aid and the Student Accounts office. We recommend you sign up before Financial Aid is released (approximately August 1), but if you have not, do so as quickly as feasible.

Financial Aid Funds Released

Approximately August 1.

If your To-Do list is complete in Student Self Service, financial aid funds will move to your UT Southwestern Student Account approximately August 1. If you’ve signed up for Direct Deposit (which we strongly encourage), any funds remaining after tuition and fees are covered will be deposited in your personal bank account approximately August 4.

Complete Immunization Requirements

Due 8/1/17.

UT Southwestern requires completion of all immunization requirements in advance of the first day of classes.

The immunization for meningitis must be documented at least 10 days before the start of school. Students 22 years of age or older are exempt from the meningitis requirement.

Contact Student Health Services with questions regarding the required immunizations.

Submit Final College/University Transcripts

Due 8/1/17.

Submit all final official transcripts (including Spring and Summer grades and degrees conferred) to the UT Southwestern Office of Enrollment Services at:

Office of Enrollment Services
UT Southwestern Medical Center
5323 Harry Hines Blvd
Dallas, TX 75390-9162

Complete Your Background Check and Drug Screening

Due 8/1/17.

Background checks are required for all medical students. You will receive an email in late June with instructions. The background check must be completed by August 1. UT Southwestern accepts background checks facilitated through Castle Branch. A negative drug screen is required of all students to permit participation in clinical activities. You will be provided details and testing sites by email.

Due August 6

Complete tools and orientation materials in the learning management system Moodle

Due 8/6/17.

What do you want to be when you grow up? Yes, we know … a doctor, but what kind? The summer is a great time to do some exploration of what medical specialty might be right for you by learning more about yourself. In UT Southwestern’s learning management system Moodle, you will complete the Careers in Medicine Questionnaire regarding your current career goals. You will also complete the Medical Specialty Preference Inventory through the Association of American Medical Colleges Careers in Medicine. Results from both will be discussed in a workshop during orientation, in the first week of classes.

You will also need to review a computer orientation and security information on Moodle. Details will be emailed to you at your utsouthwestern.edu email account.

Important Training Modules

Due 8/6/17.

These modules need to be completed prior to the start of school.

  • HIPAA training and Information Security in Taleo Learn: Many if not most of you already completed this training if you came for clinical rounds during your interview weekend. If not, you will need to complete this training (2016-2017 HIPAA and Information Security Training Learning Plan).
    Available mid-July, due August 6.
  • Title IX- Campus Sexual Violence Elimination Act (Campus SaVE Act) training module in Everfi: This important required training to help us ensure that we all work toward a safe and secure campus environment free from sexual violence and harassment. Instructions will be emailed.
    Available mid-July, due August 6.
  • Children’s Medical Center CART training module: Information will be emailed.
    Available mid-July, due August 6.
  • EPIC Training in Parkland Pathways: Information will be emailed.
    Available mid-July, due August 6.

Due August 7

Health Insurance Waiver Documentation

Due 8/7/17.

UT Southwestern requires all students maintain health insurance coverage while enrolled throughout the Medical School curriculum. The State of Texas has contracted with Academic Health Plans (AHP) to provide an affordable insurance option. However, you may choose any private insurance company. If your health insurance coverage is not through AHP, you must indicate what provider you are using through an AHP-hosted waiver request site no later than August 7, 2017. Your waiver request will be reviewed to ensure your policy meets coverage requirements. Additional information will be sent to your UT Southwestern email.

Effective Fall 2017: If you do not submit a waiver request by the due date, AHP will issue a policy to you, and bill you as part of your student account. You will be liable for this amount and continuation in Medical School will be contingent on full payment. All insurance policies created after the first day of classes are non-refundable.

Credentialing documents

Due 8/7/17, but it’s important to pack these items!

Pack your identification documents and bring them with you. Original government-issued identification documents with exactly-matching names are needed. US Citizens need: Passport or Driver’s License and Social Security card. Non-U.S. citizens must bring original green card (I551) or appropriate visa, passport, and driver’s license. On August 7, you will also need to turn in hospital credentialing documents from our partnering hospitals that are posted on the MS1 Orientation course in Moodle.

Purchase Textbooks and Medical Instruments

Due 8/7/17.

You will be required to purchase a set of medical instruments, as you begin to learn the physical exam skills needed to become a physician. There is no need to purchase these prior to your first day of classes, but you are welcome to peruse what is available and learn more about your choices. We will provide a resource guide to help you make this selection, discuss the various options during orientation, and make available mechanisms for purchase during the first week of school.

Order Supplies for Human Structure Course

Due 8/7/17.

Student organizations offer supplies utilized in your Human Structure Course, including anatomy supplies, gloves, gowns, scalpels, etc. If you order these supplied through UT Southwestern student organizations, the final order and fees will be collected August 7, 2017.

Tuition and Fees

Due 8/717.

Tuition/fee payments must be paid before the first day of classes. Visit your Student Self Service to review your “To Do List” for any final items to complete.

Attend First Day of Classes

School starts August 7, 2017.

Attend MS1 Orientation – Southwestern Style and PRE+OP

Your first week of classes will be spent orienting to medical school. During the Friday night overnight retreat, second-year medical students serve as camp counselors. Some UT Southwestern administrators, faculty, and Colleges mentors will be on hand at a retreat facility on the Brazos River to fully welcome you into the UT Southwestern family.

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