REDCap Survey and Data Management Tool

Overview

UT Southwestern, as a member of the CTSA community, offers REDCap—a self-managed, secure, web-based solution that is designed to support data collection strategies for research studies. This tool provides functionality and features enabling researchers to rapidly develop databases for collecting and managing research data.

Benefits

  • Fast – Quick project start-up. Clinical report forms can be implemented without the need for a programmer.
  • Easy – Intuitive user interface and work flow, readily available online training materials, and assistance from the AIS all make it easy to get started.
  • Fully customizable – You are in control of shaping your database.
  • Secure – Backed up offsite nightly and hosted in a secure environment maintained by Information Resources.
  • Web-based – Enter data or build your database from anywhere in the world over a secure web connection with authentication and data logging.
  • Export data to common data analysis packages – Data export function for Excel, SAS, Stata, R, and SPSS.
  • Data import capability through Microsoft Excel
  • Multi-site access – Can be used by researchers from multiple sites and institutions.
  • Autonomous user management – Research groups have complete autonomy and control to add new users and set several levels of specific user rights.
  • Advanced features – Mid-study modifications, auto-validation, branching logic, and calculated fields

Access

Access to REDCap requires a Southwestern ID and password from the UT Southwestern campus. All other access requires institutional email addresses and sponsorship from the Principal Investigator of the project.

Training

Policies

  • All REDCap Projects require a Faculty Sponsor.
  • All projects and users associated with a project will be suspended upon the departure of the Principle Investigator from UT Southwestern.
  • Academic Information Systems does not support use of REDCap for FDA governed clinical trials. Velos must be used for this. For assistance with FDA governed clinical trials, please contact: ircallcenter@utsouthwestern.edu
  • Use of REDCap now requires an REDCap End-User Agreement to be on file with Academic Information Systems. Please fill out the on-line agreement.
  • All REDCap databases require AIS to move them to “Production.” There is a $300 charge to support the database project annually. Please use the checklist to ensure that your database will not be delayed in the "push to production " process.  When you are ready to submit for production, fill out this form.
  • Any publications resulting from the use of REDCap should cite the following:
    • CTSA NIH Grant UL1-RR024982 and 
    • Paul A. Harris, Robert Taylor, Robert Thielke, Jonathon Payne, Nathaniel Gonzalez, Jose G. Conde, Research electronic data capture (REDCap) - A metadata-driven methodology and workflow process for providing translational research informatics support, J Biomed Inform. 2009 Apr;42(2):377-81.

What type of projects can be housed in REDCap?

All projects require a faculty sponsor.

Allowable
Projects
Project Suspends on PI DepartureCan Contain PHI/PIICannot Contain PHI/PIIREDCap Admins will only be UTSW UserREDCap Admins will be both Internal and External to UTSW
IRB Approved X X X X X
Other Research Project by UTSW Faculty X X X X
UTSW Business (Administrative, Education, Health System) X X X X